Front Office & Facility Management Support (5 Days Work Week)

Inter Island Group; Santo Niño 1st; On-site; PHP 1,766,000 - 2,354,000; Full time

Job summary

Inter Island Manpower Pte Ltd in Singapore is seeking a professional Front Office & Administration Executive to manage the reception and provide a welcoming experience to visitors and employees, while supporting general office administration, facilities coordination and day-to-day operations.

If you are organized, approachable and enjoy a people-facing role with a mix of administrative and operational responsibilities, we would like to hear from you.

Qualifications

• Diploma or Degree in Hospitality, Hotel Management, Business Administration or a related field.
• 3–5 years relevant experience in reception, front office, hospitality, administration and facilities support.
• Experience in a professional corporate, hospitality, banking, financial services or similar environment is advantageous.
• Pleasant and professional personality with strong customer service skills.
• Comfortable dealing with senior management, clients and walk-in visitors.
• Good organizational and time management skills, able to handle multiple tasks and work independently.
• Mature, reliable, discreet and attentive to details.
• Proficient in Microsoft Office, including Outlook, Word, Excel and PowerPoint

Responsibilities

• Welcome and assist visitors, clients and employees in a friendly and professional manner.
• Handle incoming calls and direct enquiries to the relevant departments or personnel.
• Attend to general enquiries and follow up on requests when required.
• Manage meeting room bookings and make the necessary arrangements for meetings and VIP visits.
• Maintain a professional and well-presented reception area at all times.
• Coordinate mail, courier services, incoming deliveries and outgoing documents.
• Assist with invoice processing and other general administrative tasks.
• Prepare basic reports and records relating to reception and office operations.
• Coordinate routine servicing, maintenance and repair works for office equipment and facilities.
• Monitor office supplies and assist with purchasing, stock control and distribution.
• Coordinate with vendors, contractors and external service providers as required.
• Support the Office Manager in ensuring the office runs smoothly on a daily basis.
• Assist employees with business travel-related enquiries.
• Coordinate flight bookings with the appointed corporate travel agency.
• Assist with hotel bookings and other travel arrangements where required.
• Provide administrative and operational support to the Office Manager.
• Work with other departments on administrative matters and ad hoc requests.
• Ensure proper handover of duties and maintain continuity of front office and office support.

Skills

Customer service

Communication

Organisation

Time management

Multitasking

Education

Diploma or Degree in Hospitality/Hotel Management/Business Administration or related field

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Job description

Job Summary

We are looking for a professional and service-oriented Front Office & Administration Executive to join a well-established corporate environment in Singapore. This role will be responsible for managing the reception area and providing welcoming experience to visitors and employees, while also supporting general office administration, facilities coordination and day-to-day operations.

If you are organized, approachable and enjoy working in a people-facing role with a mix of administrative and operational responsibilities, we would like to hear from you.

Job Responsibilities

Reception & Front Office

• Welcome and assist visitors, clients and employees in a friendly and professional manner.
• Handle incoming calls and direct enquiries to the relevant departments or personnel.
• Attend to general enquiries and follow up on requests when required.
• Manage meeting room bookings and make the necessary arrangements for meetings and VIP visits.
• Maintain a professional and well-presented reception area at all times.

Office Administration

• Manage the reception email inbox and handle daily correspondence.
• Maintain visitor logs, records and other relevant documentation.
• Coordinate mail, courier services, incoming deliveries and outgoing documents.
• Assist with invoice processing and other general administrative tasks.
• Prepare basic reports and records relating to reception and office operations.

Facilities & Workplace Support

• Coordinate routine servicing, maintenance and repair works for office equipment and facilities.
• Monitor office supplies and assist with purchasing, stock control and distribution.
• Coordinate with vendors, contractors and external service providers as required.
• Support the Office Manager in ensuring the office runs smoothly on a daily basis.

Business Travel Administrative Support

• Assist employees with business travel-related enquiries.
• Coordinate flight bookings with the appointed corporate travel agency.
• Assist with hotel bookings and other travel arrangements where required.

General Administrative Support

• Provide administrative and operational support to the Office Manager.
• Work with other departments on administrative matters and ad hoc requests.
• Ensure proper handover of duties and maintain continuity of front office and office support.

Job Requirements

• Diploma or Degree in Hospitality, Hotel Management, Business Administration or a related field.
• 3–5 years relevant experience in reception, front office, hospitality, administration and facilities support.
• Experience working in a professional corporate, hospitality, banking, financial services or similar environment will be an advantage.
• Pleasant and professional personality with strong customer service skills.
• Comfortable dealing with senior management, clients and walk-in visitors.
• Good organizational and time management skills., able to handle multiple tasks and work independently.

• Mature, reliable, discreet and attentive to details.
• Proficient in Microsoft Office, including Outlook, Word, Excel and PowerPoint

Thong Yie Sze (EA Personnel Registration No: R1112981)

Inter Island Manpower Pte Ltd (Co Reg: 200810144N/ EA License: 08C3527)