Mobilisation & Travel Coordinator – AU Day Shift

Outsourcey; Taguig; On-site; PHP 360,000 - 660,000; Full time

Benefits offered by this job

Career growth

Professional development

Job summary

Outsourcey in the Philippines seeks an experienced travel and project administration professional to support Australian client projects. You will manage end-to-end travel, track credentials, and coordinate inductions with accuracy.

You will liaise with travel suppliers, maintain compliance registers, and escalate issues to HSEQ and project managers, contributing to a compliant, efficient mobilization for premier engineering and construction initiatives.

Qualifications

• 2–4 years in project administration, travel coordination, or compliance support.
• Experience supporting FIFO logistics, onboarding, or site mobilisation.
• Strong knowledge of Australian health, safety, and compliance standards.
• Experience with compliance portals (HammerTech, Donesafe, CM3, Avetta, Rapid Global).
• Advanced MS Office skills.
• Excellent written and verbal communication with a customer-service mindset.
• Meticulous with competing priorities and deadlines.

Responsibilities

• End-to-end travel management including flight, accommodation, and vehicle hire bookings.
• Track and maintain personnel credentials (medicals, high risk licenses, trade qualifications, VOCs).
• Coordinate client and site inductions with accurate training records across platforms.
• Audit and track subcontractor compliance documents (Public Liability, Workers’ Compensation, Professional Indemnity).
• Maintain mobilization and compliance registers and pre-empt deadlines.
• Prepare clear travel itineraries and communicate schedule updates to PMs, travelers, and site managers.
• Escalate compliance gaps or non-conformances to HSEQ, Procurement, or Project Managers.
• Liaise with external travel suppliers, accommodation vendors, and subcontractors to resolve operational queries.

Skills

Office Suite

Communication

Attention to detail

Prioritization

Customer service

Tools

HammerTech

Donesafe

CM3

Avetta

RapidGlobal

Job description

Outsourcey in the Philippines seeks an experienced travel and project administration professional to support Australian client projects. You will manage end-to-end travel, track credentials, and coordinate inductions with accuracy.

You will liaise with travel suppliers, maintain compliance registers, and escalate issues to HSEQ and project managers, contributing to a compliant, efficient mobilization for premier engineering and construction initiatives.