Mobilisation Coordinator

Technology Elite, Inc.; Central Luzon; On-site; PHP 600,000 - 1,000,000; Full time

Benefits offered by this job

Free relocation accommodation (up to 4

21 Days PTO + yearly increment

HMO coverage + dependents

Relocation Salary Loan assistance

Tenure Incentive Program

Referral Bonus

Government benefits

Job summary

Technology Elite, Inc. is seeking a Mobilisation Coordinator to manage personnel mobilisation and compliance for client projects. You will coordinate travel, documentation, and onboarding, ensuring timely mobilisations and accurate records.

The role requires strong organisational and communication skills, with experience in mining, civil, or construction sectors and proficiency in MS Office tools. Hybrid work options may apply depending on project needs.

Qualifications

• Experience in a Mobilisation Coordinator role within shutdowns and maintenance.
• Experience coordinating workforce mobilisation in mining, civil, construction or related industries.
• Proficiency with MS Word, Excel and Outlook.
• Strong understanding of mobilisation processes, workforce compliance and document management.
• Excellent organisational skills with attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Strong communication and stakeholder management skills.

Responsibilities

• Coordinate mobilisation and demobilisation of personnel per client and operational requirements.
• Verify personnel compliance by reviewing licences, qualifications, medicals, training records and other documents.
• Maintain accurate mobilisation trackers, compliance registers and document expiry trackers.
• Ensure all employee records are stored correctly using company procedures.
• Book pre-employment, periodic and client-required medical assessments with providers and online systems.
• Coordinate travel, accommodation and logistics for personnel per mobilisation schedules.
• Process personnel through client online systems, onboarding and inductions.
• Monitor expiry dates and renewals to maintain workforce compliance.
• Liaise with employees, clients, travel providers, training providers and internal stakeholders to meet deadlines.
• Follow up to ensure documentation and inductions are completed on time.
• Perform data validation and cleansing to ensure workforce record accuracy.
• Escalate and resolve mobilisation or compliance issues affecting schedules.

Skills

Mobilisation coordination

Documentation management

Stakeholder management

Organisation & detail orientation

Multitasking in fast-paced env

Communication skills

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Job Responsibilities:

• Coordinate the mobilisation and demobilisation of personnel in accordance with client and operational requirements.

• Verify personnel compliance by reviewing licences, qualifications, medicals, training records and other required documentation to ensure validity prior to mobilisation.

• Maintain accurate mobilisation trackers, compliance registers and document expiry trackers.

• Ensure all employee records and documentation are stored correctly using company document management procedures and naming conventions.

• Book pre-employment, periodic and client-required medical assessments through approved providers and online booking systems.

• Coordinate travel, accommodation and logistics for personnel in line with mobilisation schedules.

• Process personnel through client online systems, including onboarding, inductions and workforce management portals.

• Monitor training, certification and medical expiry dates and proactively coordinate renewals to maintain workforce compliance.

• Liaise with employees, clients, travel providers, training providers and internal stakeholders to ensure mobilisation deadlines are achieved.

• Follow up with personnel to ensure all required documentation, forms, inductions and pre-mobilisation requirements are completed within required timeframes.

• Data validation and cleansing to ensure the accuracy and integrity of workforce records.

• Identify, escalation and assist in resolving mobilisation or compliance issues that may impact project schedules.

Skills and Qualifications:

Must have:

• Demonstrated experience in a Mobilisation Coordinator role specifically within the shutdowns and maintenance area.

• Experience coordinating workforce mobilisation within the mining, civil, construction, resources or related industries.

• Proficiency in Microsoft Word, Excel and Outlook.

• Strong understanding of mobilisation processes, workforce compliance and document management.

• Excellent organisational skills with strong attention to detail.

• Ability to manage multiple priorities in a fast-paced environment while meeting strict deadlines.

• Strong communication and stakeholder management skills.

• Ability to work both independently and collaboratively within a team.

Nice to have:

• Experience using client mobilisation platform INX (+process) – Highly desirable

• Experience coordinating travel and accommodation logistics.

• Strong problem-solving and decision-making skills.

• Learning agility with the ability to quickly adapt to new systems, client requirements and processes.

• Continuous improvement mindset with the ability to identify and implement process efficiencies.

Benefits:

• Free relocation accommodation of up to 4 weeks for those relocating near Technology Elite Office*

• 21 Days Paid Time Off (PTO) Annually + 1 Additional PTO per successful year of tenure (up to five (5) years

• HMO coverage for employees +1 FREE dependent on the first day of employment +1 additional FREE dependent per successful year of tenure (up to five (5) years)

• We provide Relocation Salary Loan assistance*

• Tenure Incentive Program*

• Referral Bonus of up to Php20,000.00*

• ALL government mandated benefits *Terms and conditions apply