Estimating Administrator

GoTeam; Cebu City; On-site; PHP 355,000 - 426,000; Full time

Benefits offered by this job

Laptop + second monitor

Industry-leading HMO for 1 dependent

Life insurance ₱1M

Family-friendly benefits and leaves

Job summary

GoTeam is seeking an Estimating Administrator in Cebu City to manage the Estimating inbox, route bids, and coordinate internally. The role supports the estimating team by ensuring timely review of invites, plan releases, and addenda, while maintaining organized records and clear communications.

The position operates on a night shift, onsite initially for six months, then hybrid, with a focus on staying ahead of deadlines and preventing missed opportunities. Strong detail orientation is essential.

Qualifications

• 2+ years in administrative, estimating support, construction coordination, or business coordination roles
• Strong attention to detail, organization, judgment, and follow-through
• Ability to manage high email volume and multiple deadlines
• Clear, professional internal written communication skills
• Working knowledge of Microsoft Outlook, Excel, Word, Teams, and shared tracking systems

Responsibilities

• Estimate inbox management: monitor inbox, review bid invitations, RFPs, plans, addenda, deadlines
• Categorize messages by urgency, branch, project, due date, action
• Maintain orderly inbox and filing structure for easy access
• Opportunity validation and routing: confirm fit, verify details (project name, location, customer, scope, plans, due date)
• Route items to the correct estimator, business development rep, branch leader, or manager
• Flag urgent deadlines, incomplete information, duplicates, and items needing review
• Tracking and coordination: log opportunities and dates in bid log/CRM/calendar
• Follow up on unassigned items or approaching deadlines
• Distribute addenda and deadline changes to internal owners with status updates
• Coordinate internally; external communication handled by the assigned estimator/manager

Skills

Administrative support

Estimating support

Construction coordination

Email management

Outlook

Excel

Word

Teams

Tools

Outlook

Excel

Word

Teams

CRM

Job description

Estimating Administrator (Up to ₱35K | Hybrid | FREE AI Certification)

Cebu City | 11:00 PM – 8:00 AM PHT | Monday to Friday (Onsite for 6 months then Hybrid after)

Bid opportunities get missed when nobody owns the inbox. As Estimating Administrator, you're the person who makes sure that never happens — reviewing every incoming bid invitation, RFP, plan release, and addenda, and getting it in front of the right person before a deadline slips by.

This is a behind-the-scenes coordination role built for someone who thrives on order. You won't be negotiating bids or talking to customers — you'll be the reason the estimating team always knows what's on their plate, what's urgent, and what's already been handled.

YOU'RE LIKELY A STRONG FIT IF YOU HAVE

• At least 2 years of experience in an administrative, estimating support, construction coordination, or Business Coordinator role
• Strong attention to detail, organization, judgment, and follow-through
• The ability to manage a high volume of email and multiple deadlines without losing track of assignments
• Clear, professional internal written communication skills
• Working knowledge of Microsoft Outlook, Excel, Word, Teams, and shared tracking systems

STRONG SIGNALS

• Prior experience in the construction or landscaping industry
• Familiarity with bid logs, CRMs, or project/opportunity tracking systems
• Comfort working independently on a night shift with minimal day-to-day supervision

RESPONSIBILITY PILLARS

Estimating Inbox Management

You own the daily rhythm of the Estimating inbox, making sure nothing slips through unnoticed.

• Monitor the inbox throughout each workday, reviewing bid invitations, RFPs, plan releases, addenda, and deadline changes
• Sort and organize messages by urgency, branch, project, due date, and required action
• Maintain an orderly inbox and filing structure so information is easy to locate

Opportunity Validation and Routing

You determine what's relevant, confirm it's complete, and get it in front of the right person fast.

• Assess whether each opportunity fits the business and confirm key details (project name, location, customer, scope, plans, bid due date) are present
• Route items to the appropriate estimator, business development rep, branch leader, or manager, and confirm ownership is accepted
• Flag urgent deadlines, incomplete information, duplicate invitations, and items needing management review

Tracking, Follow-Up and Internal Coordination

You keep every opportunity moving and keep communication tightly internal.

• Log qualified opportunities and key dates in the approved bid log, CRM, calendar, or tracking system
• Track assigned items to disposition and follow up on unassigned items or approaching deadlines
• Distribute addenda, revised plans, and deadline changes to the right internal owner, and provide concise status updates
• Coordinate internally only — external communication with customers, general contractors, or vendors is handled by the assigned estimator or manager

ABOUT THE CLIENT

Our client is a US-based holding company overseeing a portfolio of specialized businesses across landscaping, construction, and general contracting, along with equipment rental services. Operating multiple business units within its portfolio, the organization is known for standardized processes, a strong safety culture, and a collaborative, employee-focused environment across its operating companies.

BENEFITS OF GOTEAM

Accelerate Your Personal Growth

• Company-provided laptop + second monitor
• Industry-best HMO for 1 dependent + extended dependents (₱300,000 coverage, private room, ₱10,000 meds reimbursement)
• Option to enroll up to 4 additional dependents via salary deduction
• ₱1M life insurance coverage
• Membership in GoTeam Sports Club, Yoga, and Wellness Programs

Unlock Your Possibility

• Prorated 5 days Vacation Leave + 5 days Sick Leave upon regularization
• 5 Service Incentive Leave (SIL) days upon first work anniversary (convertible to cash if unused)
• Salary loan access (post-regularization)
• Employee discounts, raffles, and Day-1 welcome gift
• Opportunity to win a trip to Bali through company programs

Live Your Purpose

• Join GoTeam Cares volunteer programs
• ₱10,000 referral bonus + opportunity to win a trip to Bali
• Monthly gratitude events, team dinners, and leadership talks

Your Family's Benefits

• 24/7 financial, legal, and counseling support (up to 4 family members)
• Free telemedicine consultations
• Virtual family events and prize opportunities