Ministry Operations & Volunteer Coordinator

VA Masters; Cauayan; On-site; PHP 201,000 - 312,000; Part time

Job summary

VA Masters is seeking a proactive Ministry Administrative Assistant to support daily church operations. You will handle admin coordination, volunteer communication, and light content support, working closely with the pastoral team to keep ministry activities running smoothly.

The ideal candidate is detail-oriented, handles confidential information with discretion, and can coordinate across multiple volunteer teams while maintaining a warm, welcoming approach for our congregation.

Qualifications

• Proficiency in Microsoft Excel for data entry and tracking.
• Experience with ChurchTrack or ability to learn quickly.
• Strong written communication for volunteer and member emails.
• Discretion handling sensitive and confidential information.
• Reliable, detail-oriented and able to work independently.
• Strong collaboration and communication skills.

Responsibilities

• Manage the general inbox and route prayer requests and inquiries.
• Enter and organize prayer requests in Excel for tracking.
• Coordinate volunteer rosters for worship, welcoming, and tech/music teams via email.
• Prepare worship slides and song content in ChurchTrack ahead of services.
• Support social media with event reminders and simple posts.
• Assist with light project coordination across ministry leaders.
• Provide general admin support to the pastor, including scheduling and correspondence.

Skills

Excel

Written communication

Discretion

Independent work

Team collaboration

Tools

ChurchTrack

Job description

VA Masters is seeking a proactive Ministry Administrative Assistant to support daily church operations. You will handle admin coordination, volunteer communication, and light content support, working closely with the pastoral team to keep ministry activities running smoothly.

The ideal candidate is detail-oriented, handles confidential information with discretion, and can coordinate across multiple volunteer teams while maintaining a warm, welcoming approach for our congregation.