Wedding Logistics & Planning Coordinator

VA Masters; Bayugan; On-site; PHP 250,000 - 420,000; Full time

Job summary

VA Masters is seeking a Wedding Planning Coordinator to ensure weddings run smoothly behind the scenes. You will manage day-to-day correspondence with vendors and hotels, coordinate logistics from booking through to event day, and keep every detail tracked across several weddings happening at once.

This role suits someone highly organized who writes clearly, chases things down without being asked, and stays calm when several moving parts need attention on the same day.

Qualifications

• Excellent written English with a clear, polite, and professional tone for supplier correspondence.

Responsibilities

• Manage ongoing email and WhatsApp correspondence with vendors, hotels, and venues
• Request, collect, and compare quotes, availability, and contract details from suppliers
• Coordinate wedding logistics including bookings, deliveries, timings, and supplier arrivals
• Maintain detailed trackers covering the status of every wedding in progress
• Follow up on outstanding responses, confirmations, and documents until they are closed out
• Build and update event timelines, checklists, and running orders
• Keep files, contracts, and supplier details organized and easy to retrieve
• Flag scheduling conflicts, delays, or missing information early so they can be resolved
• Prepare summaries of status and next steps across concurrent weddings
• Support the planning team with day to day administrative coordination

Skills

Written English

Multi-project coordination

Organizational skills

Email/WhatsApp handling

Follow-up discipline

Spreadsheets/PM tools

Judgment & discretion

Reliability & independence

Communication & collaboration

Tools

Notion

ClickUp

Asana

Trello

Job description

VA Masters is seeking a Wedding Planning Coordinator to ensure weddings run smoothly behind the scenes. You will manage day-to-day correspondence with vendors and hotels, coordinate logistics from booking through to event day, and keep every detail tracked across several weddings happening at once.

This role suits someone highly organized who writes clearly, chases things down without being asked, and stays calm when several moving parts need attention on the same day.