Construction Admin & Operations Lead (Flexible Schedule)

VA Masters; Malolos; On-site; PHP 391,000 - 614,000; Full time

Job summary

VA Masters is seeking an organized Executive Assistant to support daily operations for a growing construction business. The role focuses on calendar and email management, tracking proposals and bids, and structuring projects within the PM system.

The ideal candidate is detail-oriented, systems-minded, and capable of helping build scalable workflows as the business grows. Experience with accounting software and project management tools is essential.

Qualifications

• Experience as an executive or administrative assistant.
• Strong calendar and email management skills.
• Familiarity with Xero and/or QuickBooks.
• Experience with project management tools.
• Excellent organizational skills and attention to detail.
• Reliable, precise, and able to work independently.
• Strong communication skills.

Responsibilities

• Manage calendars, coordinate travel, and prevent conflicts.
• Sort emails and route information to project system or calendar.
• Track proposals, bids, and project opportunities.
• Monitor pay applications and invoices; send payment reminders.
• Enter and manage data like proposals and SOV in the PM system.
• Organize project information by month or phase.
• Maintain a dedicated task calendar and daily priorities.
• Support bookkeeping tasks and reconcile financial records.
• Assist with accounting data migration between platforms.

Skills

Calendar management

Email management

Communication

Organizational skills

Independent work

Attention to detail

Project management tools

Tools

Xero

QuickBooks

Contractor Foreman

Job description

VA Masters is seeking an organized Executive Assistant to support daily operations for a growing construction business. The role focuses on calendar and email management, tracking proposals and bids, and structuring projects within the PM system.

The ideal candidate is detail-oriented, systems-minded, and capable of helping build scalable workflows as the business grows. Experience with accounting software and project management tools is essential.