Executive Calendar & CRM Coordinator

VA Masters; Mati; On-site; PHP 223,000 - 357,000; Full time

Job summary

VA Masters is seeking a detail-oriented Virtual Executive/Administrative Assistant to support a fast-paced team. You will coordinate calendars across multiple stakeholders, maintain CRM records, and ensure client information is accurate for a global client base.

The role requires discretion with sensitive data, precise document control, and strong organizational skills. It offers opportunities to contribute to LinkedIn outreach and broader administrative tasks within an international team.

Qualifications

• Must manage CRM data accurately and coordinate calendars across multiple stakeholders.
• Strong attention to detail for client-facing records and documents.
• Excellent written and verbal communication, able to handle sensitive information.

Responsibilities

• Coordinate calendars and book meetings across stakeholders and time zones.
• Keep CRM records updated with accurate client information.
• Review meeting notes and update records with key points and next steps.
• Flag missing or incomplete client information to keep database complete.
• Ensure contracts and documents are properly stored and named.
• Maintain a to-do list reflecting outstanding follow-ups.
• Support email organization and general administrative tasks.
• Assist with LinkedIn outreach and response tracking in the future.

Skills

CRM management

Calendar management

Attention to detail

Discretion

Written and verbal communication

Tools

Excel

CRM systems

Job description

VA Masters is seeking a detail-oriented Virtual Executive/Administrative Assistant to support a fast-paced team. You will coordinate calendars across multiple stakeholders, maintain CRM records, and ensure client information is accurate for a global client base.

The role requires discretion with sensitive data, precise document control, and strong organizational skills. It offers opportunities to contribute to LinkedIn outreach and broader administrative tasks within an international team.