Ministry Administrative Assistant

VA Masters; Cauayan; On-site; PHP 201,000 - 312,000; Part time

Job summary

VA Masters is seeking a proactive Ministry Administrative Assistant to support daily church operations. You will handle admin coordination, volunteer communication, and light content support, working closely with the pastoral team to keep ministry activities running smoothly.

The ideal candidate is detail-oriented, handles confidential information with discretion, and can coordinate across multiple volunteer teams while maintaining a warm, welcoming approach for our congregation.

Qualifications

• Proficiency in Microsoft Excel for data entry and tracking.
• Experience with ChurchTrack or ability to learn quickly.
• Strong written communication for volunteer and member emails.
• Discretion handling sensitive and confidential information.
• Reliable, detail-oriented and able to work independently.
• Strong collaboration and communication skills.

Responsibilities

• Manage the general inbox and route prayer requests and inquiries.
• Enter and organize prayer requests in Excel for tracking.
• Coordinate volunteer rosters for worship, welcoming, and tech/music teams via email.
• Prepare worship slides and song content in ChurchTrack ahead of services.
• Support social media with event reminders and simple posts.
• Assist with light project coordination across ministry leaders.
• Provide general admin support to the pastor, including scheduling and correspondence.

Skills

Excel

Written communication

Discretion

Independent work

Team collaboration

Tools

ChurchTrack

Job description

Job Summary:

We're pleased to be adding a proactive and organized Ministry Administrative Assistant to support the day-to-day operations of our growing faith community. This role blends administrative coordination, volunteer communication, and light content support, working closely with our pastoral team to keep ministry activities running smoothly. The ideal candidate is detail-oriented, comfortable handling sensitive communications with care, and confident coordinating across multiple volunteer teams.

Key Responsibilities:

• Manage the general inbox and respond to or route prayer requests and member inquiries

• Enter and organize prayer requests in Excel for accurate tracking and follow-up

• Coordinate volunteer rosters for worship, welcoming, and tech/music teams via email outreach

• Prepare worship slides and song content in ChurchTrack ahead of services

• Support Instagram and Facebook with event and holiday reminders and simple content posts

• Assist with light project coordination across various ministry leaders

• Provide general administrative support to the pastor, including scheduling and correspondence

Mandatory Skills:

• Proficiency in Microsoft Excel for data entry and tracking

• Experience with, or ability to quickly learn, ChurchTrack or similar worship presentation software

• Strong written communication skills for email correspondence with volunteers and congregation members

• Comfortable handling sensitive and confidential information with discretion

• Reliable, detail-oriented, and able to work independently

• Strong communication skills and ability to collaborate effectively

Preferred Skills:

• Prior experience providing administrative support in a church, ministry, or nonprofit setting

• Familiarity with basic social media content creation for Instagram and Facebook

• Experience coordinating volunteer teams or schedules

• Ability to manage multiple projects simultaneously

Why Join Us:

This is a meaningful opportunity to support a warm, mission-driven community and play a key role in keeping ministry operations running smoothly. You'll work closely with a collaborative team and have the flexibility to bring your organizational skills to a role that makes a real difference. If you enjoy variety in your work and want to contribute to something purposeful, we'd love to have you on board.