Merchandising & System Specialist

Platintel; Manila; Hybrid; PHP 540,000 - 720,000; Full time

Benefits offered by this job

HMO Day 1

Above market compensation

Quarterly Massages

Team building

Employee referral incentives

Job summary

Platintel is seeking an organized E-Commerce Operations & Merchandise Analyst to drive end-to-end buying cycle operations, supplier communications, logistics coordination, and multi-system inventory management. The role supports the Managing Director across the full product lifecycle—from pre-season analysis to post-shipment reporting.

Requirements include 3+ years in merchandising or related fields, proficiency with Shopify (Matrixify), POS/ERP systems, and strong Excel skills.

Qualifications

• 3+ years in merchandising, buying, or merchandise operations (fashion/lifestyle retail preferred).
• Strong Excel skills (VLOOKUP, Pivot Tables) for reporting and inventory planning.
• Excellent written and spoken English; strong coordination across store staff, warehouse and vendors.

Responsibilities

• End-to-End Buying & Order Management: translate MD orders into purchase summaries, manage orders, and finalize details.
• Vendor communication: coordinate with global vendors for order confirmations, images, and master files.
• Logistics & Shipment Follow-Up: track shipments, prepare shipping docs, and coordinate freight with partners.
• Multi-System Maintenance & Inventory: upload product lists, maintain listings on Shopify and update in LightSpeed across regions.
• Reporting & Analytics: produce weekly sales and inventory reports and support open-to-buy planning.

Skills

Merchandising

Buying

Merchandise ops

Excel

English communication

Tools

Shopify (Matrixify)

LightSpeed

POS/ERP systems

Job description

About the job Merchandising & System Specialist

Platintel is one of Australia's fastest growing companies. We build intelligent global teams for SME, midmarket, and enterprise businesses-combining full-service offshoring with AI consulting.

Our delivery centers span the Philippines, India and Indonesia, covering back office, contact center, customer experience and digital operations. Our AI consulting team identifies automation opportunities, builds the case for change, and maps a clear path to ROI.

If being part of an organisation that is helping deliver solutions for the future of work excites you, come join our team!

Our client isa fashion brand and online boutique offering a curated wardrobe of casual and refined vacation, resort, and seasonal wear.We are seeking an organized and detail-oriented E-Commerce Operations & Merchandise Analystto drive end-to-end buying cycle operations, supplier communications, logistics coordination, and multi-system inventory management. This role supports the Managing Director (MD) across the full product lifecycle—from pre-season analysis and order execution to post-shipment delivery and weekly reporting.

About The Role

1. End-to-End Buying & Order Management

• Purchasing & Execution: Translate MD orders into accurate purchase summaries; manage order creation, revisions, and finalize purchase details.
• Vendor Communication: Coordinate directly with global vendors to secure order confirmations, high-resolution product imagery, and master product files for system uploads.
• Buying Trip Support: Prepare tailored analytical reports and data packs to support the MD ahead of and during international buying trips.

2. Logistics & Shipment Follow-Up

• Shipment Tracking: Actively chase suppliers for production/shipment updates and follow up on transit timelines to prevent delays.
• Shipping Documentation: Prepare, review, and organize shipping documentation and coordinate freight arrangements with logistics partners.
• Warehouse Operations & Store Onboarding: Maintain daily, direct communication with the warehouse to ensure prompt stock processing and rapid dispatch to stores. Track incoming deliveries, liaise with retail store teams to ensure smooth arrivals, and resolve operational bottlenecks.

3. Multi-System Maintenance & Inventory Management

• Data Onboarding & Allocation: Upload master product lists across platforms and execute accurate store allocations upon stock arrival.
• E-Commerce Maintenance: Maintain product listings, pricing, catalog details, and photo updates on the Shopify website.
• System Synchronization: Maintain strict inventory data accuracy between Shopify (Hong Kong) and LightSpeed (Japan & Thailand).

4. Reporting & Analytics

• Weekly Reporting: Generate weekly sales and inventory performance reports and share with management.
• Post-Season Analysis: Perform historical sales analysis to assist leadership with future open-to-buy planning.

About You

• Experience: 3+ years in merchandising, buying, or merchandise operations (fashion/lifestyle retail preferred).
• Systems Proficiency: Hands-on experience with Shopify (Matrixify built-in), POS/ERP systems, and LightSpeed.
• Supply Chain Skills: Proven track record handling international logistics, shipping documentation, daily warehouse coordination, and vendor management.
• Analytical Skills: Strong proficiency in Excel (VLOOKUP, Pivot Tables) for reporting and inventory planning.
• Communication: Excellent written and spoken English; strong coordination skills across store staff , warehouse and global vendors.

What We Offer

• Work for one of Australia's fastest growing outsourcing companies
• HMO Day 1 (Primary and Dependent)
• Above market compensation package
• Quarterly Massages
• Regular team building and company activities
• Unlimited opportunities for employee referral incentives