Remote Administrative Specialist: Organization & Ops

Core Code io; Angeles; On-site; PHP 246,000 - 424,000; Full time

Job summary

Core Code io is seeking a detail-oriented Administrative Specialist to provide administrative and operational support across the organization. The ideal candidate is highly organized, reliable, and capable of managing documentation and coordinating tasks to keep teams productive.

You will maintain records, prepare reports and presentations, manage emails and calendars, support onboarding, and assist with invoices and other administrative processes.

Qualifications

• Previous experience in administrative support or similar role.
• Experience managing documents, records and schedules.
• Strong computer and digital skills.
• Ability to work independently and with remote teams.
• Attention to detail and ability to meet deadlines.
• Ability to manage multiple priorities in a fast-paced environment.
• Reliable internet connection and suitable remote setup.
• Professional, proactive and discreet approach.
• English proficiency is required if communicating with English-speaking teams.

Responsibilities

• Provide administrative support to internal teams and managers.
• Manage documents, records, files and databases.
• Prepare reports, spreadsheets and presentations.
• Manage emails, calendars and meetings.
• Coordinate information between internal teams and external contacts.
• Monitor deadlines and follow-ups to ensure timely completion.
• Assist with invoices, expense reports and purchase requests.
• Maintain organized digital filing and document management systems.
• Support onboarding and internal processes.
• Identify and suggest process improvements.
• Ensure adherence to company policies and procedures.
• Maintain confidentiality of sensitive information.
• Provide timely support to employees, managers, and external contacts.

Skills

Communication

Organization

Attention to detail

Data entry

Time management

Problem solving

Google Workspace

Microsoft Office

Documentation

Tools

Google Workspace

Microsoft Office

Job description

Core Code io is seeking a detail-oriented Administrative Specialist to provide administrative and operational support across the organization. The ideal candidate is highly organized, reliable, and capable of managing documentation and coordinating tasks to keep teams productive.

You will maintain records, prepare reports and presentations, manage emails and calendars, support onboarding, and assist with invoices and other administrative processes.