Mandarin-Speaking Executive Assistant & Meeting Coordinator

Ramesh Trading Corporation; Santa Clara; On-site; PHP 300,000 - 520,000; Full time

Job summary

Ramesh Trading Corporation in the Philippines is seeking an experienced executive secretary to support senior management with administrative duties, meetings, and correspondence.

You will attend meetings, take minutes, handle communications with overseas clients, screen calls, manage confidential documents, and maintain organized records.

The role requires Mandarin Chinese proficiency, strong organizational skills, integrity, and the ability to prioritize a busy schedule.

Qualifications

• Bachelor’s degree in communications, marketing, or related field.
• Mandarin Chinese language proficiency is required.
• Proven experience as an executive secretary or similar administrative role.
• Strong knowledge of office management and technical vocabulary.
• Familiarity with basic research methods and reporting techniques.
• Excellent communication and interpersonal skills.
• Excellent organizational and time-management abilities.
• Must maintain integrity and confidentiality.

Responsibilities

• Attend meetings and take the minutes.
• Communicate with overseas clients.
• Receive and screen phone calls and redirect them when appropriate.
• Handle and prioritize all outgoing or incoming correspondence (email, letters, etc.).
• Handle confidential documents and ensure they remain secure.
• Monitor office supplies and coordinate with relevant personnel.
• Maintain electronic and paper records for easy access.
• Conduct research and prepare presentations or reports as assigned.
• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences, etc.
• Organize and maintain the executive’s schedule and assist with various administrative tasks.
• Contribute to overall efficiency by ensuring duties are carried out timely and efficiently.

Skills

Mandarin Chinese

Communication skills

Organizational skills

Time management

Integrity and confidentiality

Education

Bachelor’s degree

Job description

Ramesh Trading Corporation in the Philippines is seeking an experienced executive secretary to support senior management with administrative duties, meetings, and correspondence.

You will attend meetings, take minutes, handle communications with overseas clients, screen calls, manage confidential documents, and maintain organized records.

The role requires Mandarin Chinese proficiency, strong organizational skills, integrity, and the ability to prioritize a busy schedule.