Manager (Project Operations & Compliance | 1 year) | XY

Elitez Pte Ltd; Santo Niño 1st; On-site; PHP 600,000 - 900,000; Full time

Job summary

Elitez Pte Ltd is seeking a seasoned Project Coordinator to manage multi-stakeholder workstreams, track milestones and ensure timely delivery across projects. You will liaise with internal teams, government agencies, suppliers and consultants, and maintain comprehensive project records and trackers to support governance and compliance.

The ideal candidate has 5+ years in project coordination or related functions, strong MS Office skills, and an ability to coordinate meetings, prepare materials,

Qualifications

• Minimum 5 years of relevant working experience in project coordination or related functions.
• Experience in contract administration and vendor management.
• Experience coordinating projects with multiple stakeholders.
• Experience maintaining project documentation and trackers.
• Proficient in Microsoft Office applications, especially Excel, Word and PowerPoint.
• Strong written and verbal communication skills.
• Ability to manage multiple workstreams and deadlines.
• Ability to work independently with internal and external stakeholders.

Responsibilities

• Coordinate assigned project workstreams and track milestones, deliverables and timelines.
• Liaise with internal stakeholders, government agencies, suppliers and consultants on project-related matters.
• Coordinate vendor and consultant activities, including site inspections and visits sites.
• Manage the records management and archival workstream, including coordination of records acquisition and transfer with relevant stakeholders.
• Support the development, implementation and review of policies, procedures and guidelines for assigned workstreams.
• Maintain project records, documentation, trackers and filing systems.
• Support the tracking of vendor payments, billing and project budgets.
• Coordinate internal and external meetings and stakeholder engagements, including preparation of meeting materials, logistics and meeting records.
• Track meeting actions, project deliverables, risks, issues and dependencies, and follow up with relevant stakeholders on outstanding matters.
• Prepare project updates and relevant documentation for internal review.
• Provide administrative and coordination support for other assigned workstreams.

Skills

Project coordination

Governance

Vendor management

Stakeholder management

Documentation

MS Office

Communication

Multitasking

Independent work

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Key Responsibilities

• Coordinate assigned project workstreams and track project milestones, deliverables and timelines.

• Liaise with internal stakeholders, government agencies, suppliers and consultants on project-related matters.

• Coordinate vendor and consultant activities, including site inspections and visits sites.

• Manage the records management and archival workstream, including coordination of records acquisition and transfer with relevant stakeholders.

• Support the development, implementation and review of policies, procedures and guidelines for assigned workstreams.

• Maintain project records, documentation, trackers and filing systems.

• Support the tracking of vendor payments, billing and project budgets.

• Coordinate internal and external meetings and stakeholder engagements, including preparation of meeting materials, logistics and meeting records.

• Track meeting actions, project deliverables, risks, issues and dependencies, and follow up with relevant stakeholders on outstanding matters.

• Prepare project updates and relevant documentation for internal review.

• Provide administrative and coordination support for other assigned workstreams.

Requirements

• Minimum 5 years of relevant working experience in project coordination, governance, operations, contract administration, vendor management or related functions.

• Experience in contract administration and vendor management.

• Experience coordinating projects involving multiple stakeholders or workstreams.

• Experience in maintaining project documentation, records, trackers and timelines.

• Proficient in Microsoft Office applications, particularly Microsoft Excel, Word and PowerPoint.

• Good written and verbal communication skills for preparing documentation, coordinating meetings and liaising with stakeholders.

• Able to manage multiple workstreams, deadlines and administrative requirements.

• Able to work independently and coordinate effectively with internal and external stakeholders.