Project Assistant PH

Core Code io; Angeles; On-site; PHP 201,000 - 357,000; Full time

Job summary

Core Code io is seeking a highly organized Project Assistant to provide administrative and operational support across the project lifecycle. You will coordinate tasks, maintain documentation, track deadlines, and support project teams to ensure activities are completed on schedule.

Proficiency with Google Workspace or MS Office and strong communication are essential. This role suits proactive individuals comfortable working with remote teams and multiple stakeholders, with attention to detail

Qualifications

• Previous experience in project support or administration.
• Experience with project documentation and schedules.
• Ability to work with multiple deadlines.
• Strong communication and interpersonal skills.
• Ability to work independently and with remote teams.
• Reliable internet connection and suitable setup for remote work.

Responsibilities

• Provide administrative and operational support to project managers and project teams.
• Assist with project planning, scheduling, and coordination of daily activities.
• Track project tasks, deadlines, milestones, and deliverables.
• Follow up with team members to ensure tasks are completed on time.
• Schedule and coordinate project meetings, calls, and appointments.
• Prepare meeting agendas, notes, reports, and presentations.
• Maintain organized project files, records, and documentation.
• Update project trackers, spreadsheets, databases, and project management systems.
• Communicate project updates between team members and stakeholders.
• Assist with collecting, organizing, and analyzing project information.
• Monitor pending tasks and help identify potential delays or issues.
• Escalate project concerns to the appropriate project manager or team lead.
• Support project-related research, data collection, and administrative activities.
• Assist with coordinating resources, materials, and other project requirements.
• Help ensure project processes and documentation are followed consistently.

Skills

Communication

Organization

Time management

Detail-oriented

Task management

Multitasking

Problem solving

Team coordination

Google Workspace

Microsoft Office

Documentation

Tools

Google Workspace

Microsoft Office

Project management tools

Job description

We are seeking a highly organized, proactive, and detail-oriented Project Assistant to provide administrative and operational support throughout the project lifecycle. The ideal candidate is reliable, resourceful, and comfortable coordinating tasks, maintaining documentation, tracking deadlines, and supporting project teams to ensure activities are completed efficiently and on schedule.

Responsibilities

• Provide administrative and operational support to project managers and project teams.
• Assist with project planning, scheduling, and coordination of daily activities.
• Track project tasks, deadlines, milestones, and deliverables.
• Follow up with team members to ensure assigned tasks are completed on time.
• Schedule and coordinate project meetings, calls, and appointments.
• Prepare meeting agendas, notes, reports, presentations, and other project documents.
• Maintain organized and up-to-date project files, records, and documentation.
• Update project trackers, spreadsheets, databases, and project management systems.
• Communicate project updates, requests, and information between team members and stakeholders.
• Assist with collecting, organizing, and analyzing project information.
• Monitor pending tasks and help identify potential delays or issues.
• Escalate project concerns or issues to the appropriate project manager or team lead.
• Support project-related research, data collection, and administrative activities.
• Assist with coordinating resources, materials, and other project requirements.
• Help ensure project processes and documentation are followed consistently.

Required Skills

• Excellent verbal and written communication skills.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Strong task management and follow-up abilities.
• Ability to manage multiple priorities and deadlines.
• Strong problem-solving and critical-thinking skills.
• Ability to coordinate effectively with multiple teams and stakeholders.
• Proficiency with Google Workspace or Microsoft Office.
• Comfortable using project management tools, spreadsheets, databases, and communication platforms.
• Strong documentation and reporting skills.
• Ability to work independently and take initiative.
• Strong adaptability and ability to learn new tools and processes quickly.

Requirements

• Previous experience in project support, project administration, operations, administrative support, or a similar role.
• Experience managing project documentation, schedules, tasks, and follow-ups.
• Experience using project management or collaboration tools.
• Ability to work with multiple deadlines and priorities simultaneously.
• Strong communication and interpersonal skills.
• Ability to work independently and collaborate effectively with remote teams.
• Strong attention to detail and ability to maintain accurate records.
• Reliable internet connection and a suitable setup for remote work.
• Professional, organized, dependable, and proactive attitude.
• English proficiency is required if the position involves communicating with English-speaking teams, clients, or stakeholders.