Manager - HR & Administration Maker Bhavan Foundation

The Convergence Foundation; Hinoba-an; On-site; PHP 594,000 - 792,000; Full time

Job summary

STEM Shiksha Foundation seeks an organized HR & Admin Manager to run day-to-day office operations and manage end-to-end employee life cycle from the Mumbai office. You’ll balance vendor negotiations with recruitment screening, ensuring smooth digital and physical workspaces for a growing team.

This execution-heavy role requires hands-on implementation, strong discretion, and high integrity in handling sensitive information while driving HR compliance and policy adoption.

Qualifications

• 5–6 years of HR & Admin experience.
• End-to-end recruitment and HR operations experience.
• Experience in a startup, NGO, or education firm preferred.
• Execution-focused with hands-on process implementation.
• Proficient with Google Workspace (Drive, Sheets, Docs, Calendar).

Responsibilities

• Oversee daily operations of the Mumbai office, managing housekeeping, supplies, and upkeep.
• Admin Google Workspace management, including user access and file hierarchy.
• Source, negotiate with, and manage office vendors for utilities, stationery, and equipment.
• Coordinate travel, local transport, and logistics for leadership and visitors.
• Lead recruitment funnel, onboarding, policy rollout, and HR compliance.
• Track KRAs and support performance review cycles.

Skills

Execution Powerhouse

Digital Fluency

Organizational Hygiene

Discretion

Vendor Management

Tools

Google Workspace

Job description

Organization: STEM Shiksha Foundation, a not for profit sec 8 company
Location: Officebing, Vikhroli West, Mumbai

Reporting To: Head – Operations

Maker Bhavan Foundation (MBF) is a non-profit organization transforming engineering education across India by shifting learning from theoretical instruction to hands‑on, active problem‑solving. Founded by visionary tech alumni, entrepreneurs, and academicians, MBF equips academic institutions with the tools, funding, and expertise needed to cultivate future‑ready innovators and engineers. Through its flagship Tinkerers' Labs (24/7 student‑led makerspaces), MBF gives students direct access to rapid prototyping technology. Its high‑impact initiatives, such as the InventX summer invention internship, the Vishwakarma Awards, and the Center for Essential Skills, foster both technical ingenuity and professional readiness. Collaborating directly with governing bodies like AICTE on Project PRACTICE, MBF works to integrate project‑based learning into Tier-II and Tier-III colleges. Driven by a vision to embed a vibrant maker culture into higher education, Maker Bhavan Foundation aims to expand to 100s of engineering colleges by 2030, directly empowering 10% of India's graduating engineers each year to translate bold ideas into real‑world technological solutions.

1. Role Overview

STEM Shiksha Foundation is seeking a highly organized and proactive HR & Admin Manager to manage our day‑to‑day office operations and internal people processes.

This is an execution‑heavy role for someone who enjoys building order out of chaos. You will be the backbone of the office—ensuring our physical and digital workspaces run like clockwork while managing the end‑to‑end employee lifecycle for our growing team. We need a \"doer\" who is comfortable switching between vendor negotiations and recruitment screenings with ease.

2. Key Responsibilities

A. Office Administration & Digital Systems (70%)

• Daily Operations: Oversee the day‑to‑day functioning of our office at Vikhroli; manage housekeeping, supplies, and general upkeep.
• Digital Architecture: Act as the primary administrator for Google Workspace. This includes managing user access, structuring shared drives, and ensuring a clean, intuitive file‑naming hierarchy.
• Vendor Management: Source, negotiate with, and manage vendors for office utilities, stationery, and equipment.
• Logistics Support: Coordinate travel, local transport, and scheduling for the leadership team and visiting stakeholders.
• Documentation: Maintain rigorous digital and physical filing systems to ensure \"audit-ready\" documentation at all times.

B. HR Operations(30%)

• Talent Acquisition: Manage the full recruitment funnel—posting jobs, initial resume screening, scheduling interviews, and maintaining a candidate database.
• Onboarding & Exits: Ensure every new hire has a seamless Day 1 (IT setup, documentation, orientation) and manage professional offboarding for exiting employees.
• Policy Implementation: Roll out HR policies and ensure consistent adherence across the team.
• Performance Support: Assist the Head of Operations in tracking KRAs and ensuring timely completion of performance review cycles.
• Compliance: Maintain employee records, attendance, and basic HR compliance requirements.

3. Candidate Profile

Experience

• 5–6 years of relevant HR & Admin experience.
• Experience independently handling recruitment and HR operations.
• Prior experience in a startup, NGO, or small‑to‑mid‑sized education firm is highly preferred.
• Execution Powerhouse: You don't just design processes; you enjoy the hands‑on work of implementing them.
• Digital Fluency: Expert‑level command over Google Workspace (Drive, Sheets, Docs, Calendar). You should be the person others ask for help with digital tools.
• Organizational Hygiene: A natural knack for organizing files, schedules, and physical spaces.
• Discretion: High integrity and emotional intelligence when handling sensitive employee information.

Compensation

Compensation will be competitive and based on experience and capability.