HR and Accounts Executive/Assistant

The HR Lane; Pampanga; On-site; PHP 400,000 - 600,000; Full time

Job summary

The HR Lane is seeking an HR and Admin Executive who can also function as Chief of Staff support to the Founder. The role focuses on building HR systems, team discipline, leadership support, and cross‑department coordination to keep the organization running smoothly.

Ideal candidates are highly organized, detail‑oriented professionals comfortable handling confidential information and communicating with leaders.

Qualifications

• Highly organized and detail oriented, with strong internal coordination abilities.
• Excellent written and verbal communication skills across levels of leadership.
• Experience in HR administration and documentation workflows.
• Basic understanding of operations or project management concepts.
• Ability to handle multiple responsibilities and competing priorities.

Responsibilities

• Manage recruitment process and onboarding workflow.
• Maintain HR records and documentation.
• Coordinate cross-department projects and communications.
• Support leader execution and performance reviews.
• Help develop HR policies and systems.
• Track attendance and compliance with work-from-home policies.

Skills

Highly organized

Detail oriented

Strong communication

HR administration

Project management basics

Job description

ROLE SUMMARY

We are looking for a highly organized, disciplined, and proactive HR and Admin Executive who can also function as a Chief of Staff support to the Founder.

This role goes beyond traditional HR. The person will help ensure that the organization runs smoothly by:

• Building strong HR systems
• Maintaining team discipline and accountability
• Supporting leadership execution
• Monitoring projects and key initiatives
• Coordinating communication across departments

This role is ideal for someone who enjoys structure, operations, people management, and leadership support.

PRIMARY MISSION

Help the Founder and leadership team maintain clarity, accountability, and execution discipline across the organization.

The goal is to create a structured, organized, and scalable company.

KEY RESPONSIBILITIES

Human Resources Management

• Manage recruitment process and hiring coordination
• Screen applicants and conduct initial interviews
• Prepare job offers and employment documentation
• Manage employee onboarding and orientation
• Maintain employee records and HR documentation
• Monitor attendance, tardiness, and discipline cases
• Coordinate performance evaluations

Team Discipline & HR Systems

• Ensure HR policies are followed
• Monitor attendance and work-from-home compliance
• Document warnings, performance issues, and HR actions
• Assist in building structured HR systems and policies

Chief of Staff Support to Founder

Support the Founder in ensuring the organization runs smoothly.

Responsibilities include:

• Monitor company projects and priorities
• Track completion of assigned tasks and initiatives
• Prepare summaries before leadership meetings
• Follow up with team leaders regarding deadlines
• Ensure alignment across departments

Operations Coordination

• Help document company process flows and SOPs
• Coordinate cross-department communication
• Ensure systems and workflows are followed
• Support improvement of internal processes

Leadership & Meeting Support

• Help prepare meeting agendas
• Document key decisions and action items
• Monitor execution after meetings
• Ensure follow-through on commitments

IDEAL CANDIDATE PROFILE

We are looking for someone who is:

• Highly organized
• Detail-oriented
• Professional and disciplined
• Comfortable communicating with leaders and team members
• Able to manage confidential information
• Proactive in solving problems

REQUIRED SKILLS

• Strong organizational and documentation skills
• Clear written and verbal communication
• HR administration experience preferred
• Basic understanding of operations or project management
• Ability to handle multiple responsibilities