Logistics Coordinator (On-site)

Madison 88 Business Solutions Asia Inc.; Muntinlupa; On-site; PHP 300,000 - 540,000; Full time

Job summary

Madison 88 Business Solutions Asia Inc. is seeking a Shipping Coordinator to manage end-to-end shipments, ensuring documentation accuracy and timely delivery. You will coordinate SOP/SI, packing lists, packing plans and invoices for multiple accounts and use EDI systems for buyer orders.

The role requires strong Excel skills, attention to detail, and the ability to work independently and with internal and external partners to resolve discrepancies and ensure compliance with SOPs.

Qualifications

• Bachelor's degree in a related field with strong shipping knowledge.
• Experience in shipping documentation and logistics is preferred.
• Excellent communication and problem-solving skills.

Responsibilities

• Chase and review shipping SOP & SI from buyer's logistics; clarify unclear instructions.
• Remind factory for required docs one month before ex-fty date.
• Create shipments plans based on PSR/WIP for major brands and FOB recap for others.
• Chase packing lists 1 month before CRD; review for discrepancies with PSR/WIP/FOB/SOP.
• Prepare packing plans and invoices for buyer's EDI; route for NY approval.
• Book shipments per SOP/SI; coordinate with forwarders for confirmation.
• Prepare COC, Non-COC, Non-Form A and related docs; chase for CO/CCI as needed.
• Obtain delivery notices from forwarders and monitor on-time delivery.
• Review FCR, HBL, AWB; provide approvals or comments to forwarders.
• Update shipment reports to NY and liaise via email/Skype for issues.

Skills

Shipping coordination

MS Excel

EDI system

Communication skills

Problem solving

Teamwork

Education

Bachelor's degree in Customs Administration

Related 4-year degree

Tools

MS Excel

ERP/Logistics software

Job description

About the role

Responsible for ensuring all shipments are arranged, booked, shipped and arrived on destination orderly and on a timely manner. Responsible on securing shipping SOP/SI on a timely manner and downloading the full information/requirement to the factory with clear understanding.

Key responsibilities

• Chase / Review the shipping SOP & SI from buyer's logistics. Any unclear instructions must be clarified immediately. Maintain the filing of shipping SOP & SI.

• Reminds the fty for the set of docs that they needed to prepare per account / per DC one month prior ex-fty date.

• Create a shipment plan based on the PSR/WIP for the big brands and based on FOB recap for other FOB account.

• Chase the packing list from the fty at least 1 month before the CRD according to the ship plan. Review the packing list against PSR / WIP / FOB Recap / M88 PO / SOP / SI. Coordinate the discrepancy either to NY and the fty for P/L revision.

• Create packing plan / invoice to buyer's EDI system. Create manual invoice and packing list for other account based on fty P/L. Then, send to NY for approval.

• Do the booking based on buyer's SOP/SI. It could be manual or on-line booking thru' forwarder's EDI system. Then, chase the forwarder for booking confirmation or authorization.

• Create other documents on a timely manner like COC, Non-COC, Non-Form A and the like. Simultaneously, chase the fty to send other documents like CO, CCI and the like. Review the docs and finalize with the fty in case of any wrong information or discrepancy.

• Chase for the delivery notice from the forwarder and send to the fty as soon as received. Then, monitor the delivery of goods to ensure fty will deliver on-time.

• Review the FCR / HBL / AWB based on SOP / SI, then advise approval or comment to the forwarder on the same day.

• Update the shipment report to NY and coordinate with them via email or skype for any issues.

About you

• Bachelor's degree preferably Customs Administration Graduate or other related 4 year courses

• With Shipping Experience is a plus

• Good Comprehension and Communication Skills

• Knowledge in shipping terms and requirements

• Knowledge in buyer's EDI system

• Proficient in computer skills especially MS Excel

• Demonstrate efficient problem-solving skills and be able to work independently and collaboratively with internal and external collaborators