ADMIN SHIPPING COORDINATOR

Solex Logistics (S) Pte Ltd; Santo Niño 1st; On-site; PHP 201,000 - 335,000; Full time

Job summary

Solex Logistics (S) Pte Ltd in the Philippines is seeking a proactive Admin Shipping Coordinator to liaise with freight forwarders, direct customers, and overseas agencies to coordinate shipment schedules and resolve issues.

You will prepare and manage shipping documents, track shipments, coordinate with carriers and warehouses, enter data into the system, and support the team to meet tight operational deadlines while staying adaptable.

Qualifications

• 1+ year experience in logistics operations; fresh graduates welcome.

Responsibilities

• Coordinate shipment schedules with freight forwarders, customers, and overseas agencies.
• Prepare and manage shipping documents (delivery orders, bills of lading, tax invoices, arrival notices).
• Track shipments to ensure on-time fulfillment and follow up delays.
• Coordinate with shippers, carriers, co-loaders, transporters, and warehouses for cargo transfer.
• Enter shipment information into the system and keep records up to date.
• Support the team with documentation tasks and other duties as assigned.
• Adapt quickly to changing priorities and meet deadlines.

Skills

Logistics operations

Communication

Adaptability

Immediate availability

Job description

About the role

Admin Shipping Coordinator role involving communication with freight forwarders, direct customers, and overseas agencies to coordinate shipment schedules and resolve issues.

Key responsibilities

• Communicate with freight forwarders, direct customers, and overseas agencies to coordinate shipment schedules and resolve issues.

• Prepare and manage shipping documents such as delivery orders, bills of lading, tax invoices, and arrival notices accurately for outgoing and incoming shipments.

• Track and monitor shipments regularly to ensure orders are fulfilled on time and follow up on delays or discrepancies.

• Coordinate with shippers, carriers, co-loaders, transporters, and warehouses to ensure smooth transfer of cargo between suppliers' warehouses and stuffing warehouses.

• Enter shipment information accurately into the system to maintain up-to-date records.

• Support your team by assisting with documentation tasks and other duties as assigned by your supervisor.

• Adapt quickly to changing priorities and work independently to meet operational deadlines.

About you

• At least 1 year of hands-on experience in logistics operations or related roles; fresh graduates are welcome to apply.

• Strong communication skills demonstrated by clear and proactive interaction with internal and external stakeholders.

• Willingness to learn and adapt in a fast-paced environment.

• Ability to start work immediately or on short notice.