Logistics and Missions Officer

iScale Solutions; Makati; On-site; PHP 300,000 - 520,000; Full time

Benefits offered by this job

Competitive salary package

Vacation and sick leave credits

Health coverage

Government-mandated benefits (SSS/Phil

Learning opportunities

Team engagement

Modern tools

Career growth

Inclusive culture

Job summary

iScale Solutions is seeking a detail-oriented Logistics Coordinator in Metro Manila to manage travel, accommodation and field operations for projects and workshops.

You will coordinate events, handle invoices and supplier communications, ensure budget compliance, and maintain documentation. Proficiency in MS Word and Excel, strong English, and experience with procurement support will help you succeed in our global team.

Qualifications

• Bachelor’s degree in logistics or related field.
• 2–3 years in logistics, travel, or event coordination.
• Proficiency in MS Word and Excel; strong English communication.

Responsibilities

• Coordinate travel, accommodation, transfers and mission documentation for experts, project teams and participants.
• Organise workshops, trainings, meetings, field visits and events, including venues, catering, transport, equipment and on-site support.
• Serve as logistics contact for experts and project teams; communicate arrangements and resolve operational issues.
• Collect, verify, file and archive invoices, bookings, attendance sheets, travel records and other documents for payment, audits and reporting.
• Support simple logistics and office purchases by obtaining quotations, coordinating suppliers, tracking deliveries and maintaining supplier records.
• Coordinate with procurement, finance and project teams to ensure budget alignment, procedural compliance and complete documentation.
• Maintain mission calendars, event trackers, purchase records and filing systems; contribute to reports and process improvements.

Skills

Logistics coordination

Budget tracking

Vendor management

Documentation

English communication

Education

Bachelor’s degree in logistics, administration, business, tourism, event/project management

Tools

Microsoft Word

Microsoft Excel

Job description

Coordinate travel, accommodation, transfers and mission documentation for experts, project teams and authorised participants.

Organise workshops, trainings, meetings, field visits and events, including venues, catering, transport, equipment and on-site support.

Serve as the logistics contact for experts and project teams; communicate arrangements and resolve operational issues.

Collect, verify, file and archive invoices, bookings, attendance sheets, travel records and other documents for payment, audits and reporting.

Support simple logistics and office purchases by obtaining quotations, coordinating suppliers, tracking deliveries and maintaining supplier records.

Coordinate with procurement, finance and project teams to ensure budget alignment, procedural compliance and complete documentation.

Maintain mission calendars, event trackers, purchase records and filing systems; contribute to reports and process improvements.

Requirements

Bachelor’s degree in logistics, administration, business, tourism, event/project management or a related field.

At least 2–3 years of relevant experience in logistics, travel or mission coordination, event organisation, administration or project support.

Knowledge of supplier coordination, basic procurement, expense documentation, filing and audit-readiness; international cooperation or donor-funded project experience is an advantage.

Proficiency in Microsoft Word, Excel and shared filing systems; strong organisation, attention to detail, communication, prioritisation and problem-solving skills.

Good written and spoken English; French is an advantage.

What we offer:

Competitive Salary Package: Receive a pay package that matches your skills and experience.

Vacation and Sick Leave credits: Enjoy vacation and sick leave credits to maintain work-life balance.

Health Coverage: Get medical, dental, and vision insurance for you and your dependents.

Government-Mandated Benefi ts: Full coverage of all statutory benefi ts like SSS, PhilHealth, and Pag-IBIG.

Learning Opportunities: Access training, certifi cations, and mentorship to grow your career.

Team Engagement: Join team-building activities and wellness programs.

Modern Tools: Use the latest technology to excel in your role.

Career Growth: Clear paths for promotion and professional development.

Inclusive Culture: Be part of a diverse, supportive, and collaborative global team.