Logistics and Missions Officer

iScale Solutions; Metro Manila; On-site; PHP 300,000 - 540,000; Full time

Benefits offered by this job

Competitive Salary Package

Vacation and Sick Leave credits

Health Coverage for you and dependents

Government-mandated benefits (SSS,Phil

Learning opportunities

Team engagement

Modern tools

Career growth

Inclusive culture

Job summary

iScale Solutions in the Philippines seeks a Logistics and Missions Officer to support project implementation from our Mutualized Office. You will coordinate missions, travel, events, and office purchases, reporting to the Procurement and Grants Manager while collaborating with project teams and external suppliers.

The role requires 2–3 years in logistics or related work, with strong English communication and data filing skills.

Qualifications

• Bachelor's degree in logistics, administration, or a related field.
• 2–3 years of relevant experience in logistics, travel or mission coordination, event organisation, administration or project support.
• English proficiency; French is an advantage; strong written and spoken communication.

Responsibilities

• Coordinate travel, accommodation, transfers and mission documentation for experts, project teams and authorised participants.
• Organise workshops, trainings, meetings, field visits and events, including venues, catering, transport, equipment and on-site support.
• Serve as the logistics contact for experts and project teams; communicate arrangements and resolve operational issues.
• Collect, verify, file and archive invoices, bookings, attendance sheets, travel records and other documents for payment, audits and reporting.
• Support simple logistics and office purchases by obtaining quotations, coordinating suppliers, tracking deliveries and maintaining supplier records.
• Coordinate with procurement, finance and project teams to ensure budget alignment, procedural compliance and complete documentation.
• Maintain mission calendars, event trackers, purchase records and filing systems; contribute to reports and process improvements.

Skills

Microsoft Word

Excel

Organisation

Communication

Prioritisation

Problem-solving

Education

Bachelor's degree in logistics/administration/business related field

Tools

Shared filing systems

Job description

About The Role

Based in Expertise France's Mutualized Office in the Philippines, the Logistics and Missions Officer supports project implementation by coordinating missions, travel, events, logistical purchases and office needs. The role reports to the Procurement and Grants Manager and works closely with project teams, procurement, finance and external service providers.

About The Role

Based in Expertise France's Mutualized Office in the Philippines, the Logistics and Missions Officer supports project implementation by coordinating missions, travel, events, logistical purchases and office needs. The role reports to the Procurement and Grants Manager and works closely with project teams, procurement, finance and external service providers.

Key responsibilities

• Coordinate travel, accommodation, transfers and mission documentation for experts, project teams and authorised participants.
• Organise workshops, trainings, meetings, field visits and events, including venues, catering, transport, equipment and on-site support.
• Serve as the logistics contact for experts and project teams; communicate arrangements and resolve operational issues.
• Collect, verify, file and archive invoices, bookings, attendance sheets, travel records and other documents for payment, audits and reporting.
• Support simple logistics and office purchases by obtaining quotations, coordinating suppliers, tracking deliveries and maintaining supplier records.
• Coordinate with procurement, finance and project teams to ensure budget alignment, procedural compliance and complete documentation.
• Maintain mission calendars, event trackers, purchase records and filing systems; contribute to reports and process improvements.

About You

• Bachelor's degree in logistics, administration, business, tourism, event/project management or a related field.
• At least 2-3 years of relevant experience in logistics, travel or mission coordination, event organisation, administration or project support.
• Knowledge of supplier coordination, basic procurement, expense documentation, filing and audit-readiness; international cooperation or donor-funded project experience is an advantage.
• Proficiency in Microsoft Word, Excel and shared filing systems; strong organisation, attention to detail, communication, prioritisation and problem-solving skills.
• Good written and spoken English; French is an advantage.

Benefits

• Competitive Salary Package: Receive a pay package that matches your skills and experience.
• Vacation and Sick Leave credits: Enjoy vacation and sick leave credits to maintain work-life balance.
• Health Coverage: Get medical, dental, and vision insurance for you and your dependents.
• Government-Mandated Benefits: Full coverage of all statutory benefits like SSS, PhilHealth, and Pag-IBIG.
• Learning Opportunities: Access training, certifications, and mentorship to grow your career.
• Team Engagement: Join team-building activities and wellness programs.
• Modern Tools: Use the latest technology to excel in your role.
• Career Growth: Clear paths for promotion and professional development.
• Inclusive Culture: Be part of a diverse, supportive, and collaborative global team.

About Us

iScale Solutions is a Managed Outsourcing and Staff Augmentation provider with operations in the Philippines, Madagascar and Singapore. We believe in recruiting the best available talent in the market and offer our customers great value for their money. Expertise France is the French public agency for international technical cooperation. In the Philippines, its Mutualized Office provides coordinated administrative, finance, procurement, grants and logistics support to improve project efficiency and ensure compliance with agency and donor requirements.