Procurement and Grants Manager

iScale Solutions; Makati; On-site; PHP 1,800,000 - 3,000,000; Full time

Benefits offered by this job

Competitive salary

Vacation and sick leave

Health coverage

Government benefits

Training & mentorship

Team wellness programs

Modern tools

Career growth

Inclusive culture

Job summary

iScale Solutions in Makati, Philippines is seeking a senior procurement, grants, and logistics leader to oversee international operations and complex tenders.

The role focuses on building compliant processes, managing diverse teams, and coordinating with donors, project teams, and finance to deliver infrastructure projects on time and within budget. Strong experience with EU/World Bank procedures and French language are advantageous.

Qualifications

• Master’s degree in a relevant field as stated.
• 8+ years in procurement, contract management, and/or grants management.
• Experience with donor-funded or international cooperation projects preferred.
• Knowledge of import, logistics, and international trade (Incoterms, customs).
• Familiarity with EU, AFD, or World Bank procedures; Philippines/SE Asia experience; French a plus.
• Fluency in English; French is an advantage.

Responsibilities

• Supervise procurement, grants, and logistics staff and allocate workloads.
• Coordinate procurement plans and manage high-value tenders.
• Oversee contract preparation, evaluation, awards, and renewals.
• Supervise calls for proposals, grant agreements, monitoring, and closure.
• Oversee procurement and importation of infrastructure equipment with suppliers and brokers.
• Supervise travel, missions, events, and office logistics.
• Ensure audit-ready procurement and grant files; manage risks.
• Develop procedures, templates, and tracking systems to improve workflows.
• Collaborate with project teams, finance, legal, donors, suppliers, and beneficiaries.

Skills

Team Leadership

Procurement Planning

Contract Management

Grants Management

International Procurement

Logistics Oversight

Compliance & Risk

Process Improvement

Stakeholder Coordination

Donor Procedures

Education

Master’s degree in Procurement, Law, Business Administration, Public Administration, Logistics, Project Management, or a related field

Job description

Responsibilities

• Team Management: Supervise procurement, grants, and logistics staff; allocate workloads, set priorities, and maintain tracking tools.
• Procurement Planning: Coordinate procurement plans, identify project needs, define appropriate procedures, and manage complex or high-value tenders.
• Contract Management: Oversee contract preparation, evaluation, award, amendments, renewals, implementation, and closure in line with applicable rules.
• Grants Management: Supervise calls for proposals, evaluation, grant agreements, beneficiary monitoring, expenditure checks, and grant closure.
• International Procurement and Imports: Oversee procurement and importation of infrastructure equipment, coordinating suppliers, freight forwarders, customs brokers, and relevant compliance teams.
• Logistics and Missions: Supervise travel, missions, events, office logistics, and supplier arrangements, ensuring coordination with procurement and finance.
• Compliance and Risk Management: Ensure transparent, traceable, and audit-ready procurement and grant files; identify risks and implement corrective measures.
• Process Improvement: Develop procedures, templates, checklists, and tracking systems to improve workflows, internal controls, and service delivery.
• Coordination: Work closely with project teams, finance staff, Headquarters, legal teams, donors, suppliers, and beneficiaries.

Requirements

• Education: Master’s degree in Procurement, Law, Business Administration, Public Administration, Logistics, Project Management, or a related field.
• Experience: At least 8 years in procurement, contract management, and/or grants management, preferably in donor-funded or international cooperation projects.
• Technical Expertise: Proven experience managing complex, high-value procurement, including ICT or digital infrastructure, contracts, and international imports.
• Grants and Compliance: Knowledge of grant management cycles, donor requirements, procurement procedures, internal controls, and audit standards.
• Import and Logistics Knowledge: Understanding of international trade, Incoterms, customs clearance, import permits, duties, taxes, and regulated goods.
• Leadership: Experience supervising teams, managing multiple priorities, providing technical guidance, and improving operational processes.
• Additional Assets: Familiarity with EU, AFD, or World Bank procedures; experience in the Philippines or Southeast Asia; knowledge of French.
• Languages: Excellent written and spoken English; French is an advantage.

What we offer:

• Competitive Salary Package: Receive a pay package that matches your skills and experience.
• Vacation and Sick Leave credits: Enjoy vacation and sick leave credits to maintain work-life balance.
• Health Coverage: Get medical, dental, and vision insurance for you and your dependents.
• Government-Mandated Benefits: Full coverage of all statutory benefits like SSS, PhilHealth, and Pag-IBIG.
• Learning Opportunities: Access training, certifications, and mentorship to grow your career.
• Team Engagement: Join team-building activities and wellness programs.
• Modern Tools: Use the latest technology to excel in your role.
• Career Growth: Clear paths for promotion and professional development.
• Inclusive Culture: Be part of a diverse, supportive, and collaborative global team.