Procurement and Grants Manager

ISCALE SOLUTIONS; Philippines; Remote; PHP 1,200,000 - 2,400,000; Full time

Benefits offered by this job

Competitive salary

Paid leave

Health coverage

statutory benefits

Training opportunities

Team engagement

Job summary

Iscale Solutions is seeking a senior procurement and grants manager in the Philippines to lead teams and oversee end-to-end procurement, grants, and logistics for international projects.

You will coordinate complex tenders, manage contracts and ensure compliance across multiple stakeholders, including donors and regulatory bodies.

Qualifications

• Master's degree in Procurement, Law, Business Administration, Public Administration, Logistics, Project Management or related field.
• 8+ years in procurement, contract or grants management, preferably in donor-funded/international projects.
• Experience managing complex, high-value procurement incl. ICT/digital infra and imports.

Responsibilities

• Oversee procurement planning and identify project needs; define procedures and manage complex tenders.
• Supervise procurement, grants, and logistics staff; allocate workloads and track progress.
• Oversee contract preparation, evaluation, awards, amendments, renewals, implementation and closure.
• Supervise calls for proposals, evaluation, grant agreements, beneficiary monitoring, expenditure checks and closure.
• Oversee procurement and importation of infrastructure equipment; coordinate suppliers, freight forwarders, customs brokers, and compliance teams.
• Supervise travel, events, office logistics, and supplier arrangements with procurement and finance.
• Ensure transparent, audit-ready procurement and grant files; identify risks and implement corrective measures.
• Develop procedures, templates, checklists, and tracking systems to improve workflows and internal controls.
• Coordinate with project teams, finance, Headquarters, legal, donors, suppliers and beneficiaries.

Skills

Team management

Procurement planning

Contract management

Grants management

International procurement

Logistics coordination

Compliance and risk

Process improvement

cross-functional coordination

Education

Master's degree in Procurement/Law/BA/PO/Logistics

Tools

ERP systems

MS Excel

Job description

Responsibilities

• Team Management: Supervise procurement, grants, and logistics staff; allocate workloads, set priorities, and maintain tracking tools.
• Procurement Planning: Coordinate procurement plans, identify project needs, define appropriate procedures, and manage complex or high-value tenders.
• Contract Management: Oversee contract preparation, evaluation, award, amendments, renewals, implementation, and closure in line with applicable rules.
• Grants Management: Supervise calls for proposals, evaluation, grant agreements, beneficiary monitoring, expenditure checks, and grant closure.
• International Procurement and Imports: Oversee procurement and importation of infrastructure equipment, coordinating suppliers, freight forwarders, customs brokers, and relevant compliance teams.
• Logistics and Missions: Supervise travel, missions, events, office logistics, and supplier arrangements, ensuring coordination with procurement and finance.
• Compliance and Risk Management: Ensure transparent, traceable, and audit-ready procurement and grant files; identify risks and implement corrective measures.
• Process Improvement: Develop procedures, templates, checklists, and tracking systems to improve workflows, internal controls, and service delivery.
• Coordination: Work closely with project teams, finance staff, Headquarters, legal teams, donors, suppliers, and beneficiaries.

Requirements

• Education: Master’s degree in Procurement, Law, Business Administration, Public Administration, Logistics, Project Management, or a related field.
• Experience: At least 8 years in procurement, contract management, and/or grants management, preferably in donor-funded or international cooperation projects.
• Technical Expertise: Proven experience managing complex, high-value procurement, including ICT or digital infrastructure, contracts, and international imports.
• Grants and Compliance: Knowledge of grant management cycles, donor requirements, procurement procedures, internal controls, and audit standards.
• Import and Logistics Knowledge: Understanding of international trade, Incoterms, customs clearance, import permits, duties, taxes, and regulated goods.
• Leadership: Experience supervising teams, managing multiple priorities, providing technical guidance, and improving operational processes.
• Additional Assets: Familiarity with EU, AFD, or World Bank procedures; experience in the Philippines or Southeast Asia; knowledge of French.
• Languages: Excellent written and spoken English; French is an advantage.

What we offer:

• Competitive Salary Package: Receive a pay package that matches your skills and experience.
• Vacation and Sick Leave credits: Enjoy vacation and sick leave credits to maintain work-life balance.
• Health Coverage: Get medical, dental, and vision insurance for you and your dependents.
• Government-Mandated Benefits: Full coverage of all statutory benefits like SSS, PhilHealth, and Pag-IBIG.
• Learning Opportunities: Access training, certifications, and mentorship to grow your career.
• Team Engagement: Join team-building activities and wellness programs.
• Modern Tools: Use the latest technology to excel in your role.
• Career Growth: Clear paths for promotion and professional development.
• Inclusive Culture: Be part of a diverse, supportive, and collaborative global team.