Logistics and Missions Officer

iScale Solutions, Inc.; Metro Manila; On-site; PHP 335,000 - 670,000; Full time

Benefits offered by this job

Competitive salary

Paid time off

Healthcare coverage

Professional development

Team events

Global team

Job summary

iScale Solutions is seeking a Logistics and Missions Officer based in the Philippines to support project implementation by coordinating missions, travel, events, purchases and office needs.

The role reports to the Procurement and Grants Manager and requires 2–3 years of experience in logistics or mission coordination, with strong English communication and proficiency in MS Office. An international or donor-funded project background is an advantage.

Qualifications

• Bachelor's degree in logistics, administration, business, tourism, event/project management or related field.
• 2–3 years of experience in logistics, travel or mission coordination, event organization or project support.
• Knowledge of supplier coordination, procurement, expense documentation and audit-readiness.
• Good written/spoken English; French is a plus.

Responsibilities

• Coordinate travel, accommodation, transfers and mission documentation for experts and teams.
• Organise workshops, trainings, meetings, field visits and events with venues, catering and transport.
• Serve as logistics contact and communicate arrangements to stakeholders.
• Archive invoices, bookings, travel records and other documents for audits and reporting.
• Support simple logistics and office purchases with quotations and supplier records.
• Coordinate with procurement, finance and project teams to ensure budget alignment and compliance.
• Maintain calendars, records and filing systems; contribute to reports.

Skills

Logistics coordination

Travel coordination

Office software

English proficiency

Problem solving

Education

Bachelor's degree in logistics or related field

Tools

MS Office (Word/Excel)

Job description

About the role

Based in Expertise France's Mutualized Office in the Philippines, the Logistics and Missions Officer supports project implementation by coordinating missions, travel, events, logistical purchases and office needs. The role reports to the Procurement and Grants Manager and works closely with project teams, procurement, finance and external service providers.

Key responsibilities

• Coordinate travel, accommodation, transfers and mission documentation for experts, project teams and authorised participants.
• Organise workshops, trainings, meetings, field visits and events, including venues, catering, transport, equipment and on-site support.
• Serve as the logistics contact for experts and project teams; communicate arrangements and resolve operational issues.
• Collect, verify, file and archive invoices, bookings, attendance sheets, travel records and other documents for payment, audits and reporting.
• Support simple logistics and office purchases by obtaining quotations, coordinating suppliers, tracking deliveries and maintaining supplier records.
• Coordinate with procurement, finance and project teams to ensure budget alignment, procedural compliance and complete documentation.
• Maintain mission calendars, event trackers, purchase records and filing systems; contribute to reports and process improvements.

About you

• Bachelor's degree in logistics, administration, business, tourism, event/project management or a related field.
• At least 2-3 years of relevant experience in logistics, travel or mission coordination, event organisation, administration or project support.
• Knowledge of supplier coordination, basic procurement, expense documentation, filing and audit-readiness; international cooperation or donor-funded project experience is an advantage.
• Proficiency in Microsoft Word, Excel and shared filing systems; strong organisation, attention to detail, communication, prioritisation and problem-solving skills.
• Good written and spoken English; French is an advantage.

Benefits

• Competitive Salary Package: Receive a pay package that matches your skills and experience.
• Vacation and Sick Leave credits: Enjoy vacation and sick leave credits to maintain work-life balance.
• Health Coverage: Get medical, dental, and vision insurance for you and your dependents.
• Government-Mandated Benefits: Full coverage of all statutory benefits like SSS, PhilHealth, and Pag-IBIG.
• Learning Opportunities: Access training, certifications, and mentorship to grow your career.
• Team Engagement: Join team-building activities and wellness programs.
• Modern Tools: Use the latest technology to excel in your role.
• Career Growth: Clear paths for promotion and professional development.
• Inclusive Culture: Be part of a diverse, supportive, and collaborative global team.

About us

iScale Solutions is a Managed Outsourcing and Staff Augmentation provider with operations in the Philippines, Madagascar and Singapore. We believe in recruiting the best available talent in the market and offer our customers great value for their money. Expertise France is the French public agency for international technical cooperation. In the Philippines, its Mutualized Office provides coordinated administrative, finance, procurement, grants and logistics support to improve project efficiency and ensure compliance with agency and donor requirements.