Logistics and Equipment Admin Staff

RD8 Builders Corp; Tarlac City; On-site; PHP 180,000 - 240,000; Full time

Job summary

RD8 Builders Corporation is seeking a detail-oriented Logistics and Equipment Admin Staff to manage daily fuel distribution, fleet dispatch, and operational tracking across project sites.

The role requires 1–2 years of administrative experience in construction or logistics, proficiency with Excel/Word, and strong organizational skills to keep precise logs and schedules across multiple sites. The incumbent will ensure safety, compliance, and timely dispatches in a fast-paced environment.

Qualifications

• College graduate in Business Administration or related field.
• 1–2 years of admin experience in construction, logistics, or heavy equipment operations.
• Proficient in Microsoft Excel and Word.
• Strong organizational and record-management skills.
• Knowledgeable in fuel monitoring, inventory management, and timekeeping/billing verification.
• High attention to detail with scheduling capabilities.
• Dependable and able to work independently in a fast-paced environment.

Responsibilities

• Oversee daily fueling operations for heavy machinery and transport vehicles.
• Maintain daily logs of fuel levels, refill volumes, and consumption against baseline metrics.
• Perform daily checks of fuel tanks, seals, and locks; log tamper-evident seals and locks.
• Coordinate with fuel tanker operators on delivery quantities, schedules, and safety protocols.
• Issue daily dispatch directives for drivers and heavy equipment operators based on project site requirements.
• Track equipment locations, operating hours, and idle times across deployments.
• Process site request forms for additional machinery or transport, ensuring driver/operator assignments.
• Input daily fuel levels, seal statuses, equipment hours, and logs into central spreadsheets.
• Report fuel variances, broken seals, or safety incidents to senior management.
• Ensure all fueling/dispatch activities comply with safety standards and environmental regulations.

Skills

Excel

Data management

Record keeping

Timekeeping

Scheduling

Inventory management

Education

Business Administration degree

Tools

Tracking software

Job description

About the role

RD8 Builders Corporation is looking for a detail-oriented and accountable Logistics and Equipment Admin Staff to manage daily fuel distribution, fleet dispatch, and operational tracking across our project sites.

Key responsibilities

• Oversee daily fueling operations for heavy machinery (excavators, dump trucks, rollers) and transport vehicles
• Maintain accurate daily logs of fuel levels, refill volumes, and fuel consumption rates against baseline metrics
• Perform daily physical checks of fuel tanks, ziptie seals, and fuel locks; ensure tamper-evident seals and locks are intact and correctly logged
• Coordinate with fuel tanker operators regarding delivery quantities, tank replenishment schedules, and safety protocols
• Issue daily operational dispatch directives for drivers and heavy equipment operators based on project site requirements
• Track equipment locations, operational hours (odometer/hour meter readings), and idle times across deployments
• Process site request forms for additional machinery or transport, ensuring appropriate driver/operator assignments
• Input daily fuel levels, ziptie statuses, equipment operating hours, and dispatch logs into central spreadsheets/tracking software
• Immediately report fuel variances, broken seals, unauthorized lock removals, or site safety incidents to senior management
• Ensure all fueling and dispatch activities comply with company safety standards, environmental regulations, and site orientation guidelines

About you

• College Graduate in Business Administration, Office Administration, or a related field
• At least 1–2 years of administrative experience, preferably in construction, logistics, or heavy equipment operations
• Proficient in Microsoft Excel, Word, and data management/reporting applications
• Strong organizational and record-management skills
• Knowledgeable in fuel monitoring, inventory management, and timekeeping/billing verification
• High attention to detail with strong problem-solving and scheduling capabilities
• Dependable, accountable, and capable of working independently in a fast-paced environment