Equipment and Logistic Coordinator

Ecological Energy Technologies Inc.; Batangas City; On-site; PHP 200,000 - 320,000; Full time

Job summary

Ecological Energy Technologies Inc. in Batangas City is seeking a Logistics Coordinator to streamline movement of materials, tools, and personnel between the head office, project sites, suppliers, and other designated locations.

The role emphasizes scheduling, documentation, and coordination with drivers, warehouse, and project teams. Ideal candidates have a related degree and 1–2 years of logistics experience, with proficiency in MS Office.

Qualifications

• Bachelor's degree in a related field.
• 1–2 years logistics or fleet coordination experience.
• Experience with delivery receipts, gate passes, and reports.
• Proficient in MS Office (Excel, Word, email).

Responsibilities

• Coordinate delivery, transfer, and movement of materials to project sites.
• Prepare and monitor delivery schedules and trip schedules.
• Coordinate with sites, warehouse, procurement, suppliers, drivers on transport needs.
• Monitor availability and assignment of company vehicles and equipment.
• Coordinate with drivers on trip schedules, routes, loading/unloading.
• Prepare logistics documents: gate passes, trip tickets, reports.
• Monitor delivery status and provide updates to departments.
• Coordinate loading/unloading to minimize delays and damage.
• Maintain records of vehicle trips, deliveries, fuel usage.
• Assist in monitoring vehicle registration, permits, insurance, maintenance.

Skills

Fleet coordination

Delivery scheduling

Documentation handling

Microsoft Excel

Communication skills

Attention to detail

Education

Bachelor's degree in Logistics, Supply Chain Management, Business Administration, Operations Management, or related field

Job description

About the role

The Logistics Coordinator is responsible for coordinating the movement, delivery, and monitoring of materials, equipment, tools, and personnel between the Head Office, project sites, suppliers, and other designated locations. The position ensures that logistics activities are properly scheduled, documented, and completed efficiently and on time.

Key responsibilities

• Coordinate the delivery, transfer, and movement of materials, tools, equipment, and supplies to and from project sites.

• Prepare and monitor delivery schedules, trip schedules, pull-out requests, and other logistics-related activities.

• Coordinate with project sites, warehouse, procurement, suppliers, drivers, and other departments regarding transportation and delivery requirements.

• Monitor the availability and assignment of company vehicles, trucks, heavy equipment, and other transportation resources.

• Coordinate with drivers and operators regarding trip schedules, assigned routes, loading/unloading requirements, and delivery instructions.

• Ensure that delivery documents, receiving reports, gate passes, trip tickets, and other required logistics documents are properly prepared and submitted.

• Monitor the status of deliveries and provide updates to concerned departments and project personnel.

• Coordinate the loading, unloading, and proper handling of materials and equipment to minimize delays, damage, or loss.

• Maintain accurate records of vehicle trips, deliveries, equipment transfers, fuel usage, and other logistics-related transactions.

• Assist in monitoring vehicle and equipment registration, permits, insurance, preventive maintenance schedules, and other required documents.

About you

• Bachelor's degree in Logistics, Supply Chain Management, Business Administration, Operations Management, or a related field.

• At least 1–2 years of experience in logistics, transportation, fleet coordination, warehouse operations, or a related field.

• Experience in construction, engineering, solar, or renewable energy projects is an advantage.

• Knowledge of logistics coordination, delivery scheduling, fleet management, and material movement.

• Familiarity with delivery receipts, trip tickets, gate passes, receiving reports, and other logistics documents.

• Proficient in Microsoft Office, particularly Excel, Word, and email applications.

• Good coordination and communication skills, especially when dealing with drivers, suppliers, project sites, and internal departments.

• Strong organizational skills and attention to detail.

• Ability to monitor multiple deliveries, schedules, and logistics requirements simultaneously.

• Ability to work under pressure and respond to urgent logistics requirements.