ADMIN STAFF

RD8 Builders Corp; Tarlac City; On-site; PHP 201,000 - 312,000; Full time

Job summary

Kaitliana Trading Corporation, an affiliate of RD8 Builders Corporation, is seeking an Admin Staff to join our Administrative Unit. You will handle day-to-day office operations, encode expenses, process payment requests, and prepare progress and collection reports while maintaining essential contract and vehicle registration files.

Ideal candidates are graduates of a 4-year degree, with strong MS Office skills, attention to detail, and excellent communication abilities.

Qualifications

• Graduate of a 4-year degree program.
• Experience in general administration, data encoding, or clerical operations is an advantage.
• Computer literate with strong proficiency in data entry, MS Office (Excel, Word), reporting, and document management.
• Accurate and precise attention to detail.
• Excellent interpersonal and communication skills (oral and written).
• Ability to work effectively in a fast-paced environment, multi-task, and handle pressure.
• Strong problem-solving ability to navigate complex administrative situations efficiently.

Responsibilities

• Process day-to-day administrative tasks and support office operations.
• Encode expenses and monitor project-related costs; prepare expense summaries.
• Prepare, generate, and track collection and other departmental reports.
• Monitor project progress and create periodic project summary reports.
• Organize, file, and maintain administrative records and documentation.
• Assist in managing and tracking contracts and vehicle registrations.
• Ensure safekeeping of original vehicle registration documents and attachments.
• Monitor stock levels and purchase office supplies as needed.
• Perform other duties as assigned by the Department Manager.

Skills

Data entry

MS Office

Reporting

Document management

Interpersonal skills

Communication skills

Education

Bachelor's degree or equivalent (4-year)

Job description

Job Description

Kaitliana Trading Corporation, an affiliate of RD8 Builders Corporation, is looking for an organized, detail-oriented, and reliable Admin Staff to join our Administrative Unit.

In this role, you will be responsible for handling day-to-day office operations, encoding expenses, processing payment requests, preparing progress and collection reports, and managing essential contract and vehicle registration files.

About the role

You will be responsible for handling day-to-day office operations, encoding expenses, processing payment requests, preparing progress and collection reports, and managing essential contract and vehicle registration files.

Key responsibilities

• Process Requests for Payments (RFPs) accurately and in a timely manner

• Encode and monitor project expenses and compile regular project expense summaries

• Prepare, generate, and track collection reports for departmental operations

• Monitor ongoing project progress and prepare periodic project summary reports

• Compile, generate, and submit regular administrative and operational reports to Management

• Organize, file, and maintain administrative records, reports, and documentation

• Assist in managing, storing, and tracking purchase contracts and agreements

• Ensure the strict safekeeping and proper maintenance of original vehicle registration documents and official attachments

• Monitor stock levels, track inventory, and handle the purchasing of office supplies to support overall office operations

• Perform other administrative and operational duties assigned by the Department Manager and Management

About you

• Graduate of any 4-year degree course

• Experience in general administration, data encoding, or clerical operations is an advantage

• Computer literate with strong proficiency in data entry, MS Office (Excel, Word), reporting, and document management

• Accurate and precise attention to detail

• Excellent interpersonal and communication skills (oral and written)

• Ability to work effectively in a fast-paced environment, multi-task, and handle pressure

• Strong problem-solving ability to navigate complex administrative situations efficiently

About us

Kaitliana Trading Corporation, an affiliate of RD8 Builders Corporation.