Logistics Admin Staff

RD8 Builders Corp; Tarlac City; On-site; PHP 201,000 - 312,000; Full time

Job summary

RD8 Builders Corporation is seeking a Logistics and Equipment Admin Staff to manage heavy equipment inventory and refueling schedules across multiple project sites. The role emphasizes strict fuel control, on-site oversight, and accurate record-keeping.

The candidate should have a college degree in a related field, be able to drive both automatic and manual vehicles, and possess 1–2 years of administrative experience in construction, logistics, or site operations.

Qualifications

• College graduate in Business Administration, Office Administration, or related field.
• Proficient in Microsoft Excel, Word, and data management/reporting software.
• Must have integrity and strong attention to detail.
• Experience in construction/logistics/heavy equipment/site administration is a plus.

Responsibilities

• Manage daily fuel refueling schedule across all site locations and prevent pilferage.
• Assist fuel tanker driver during distribution and refueling to equipment and vehicles.
• Act as on-site controller during refueling to monitor, log readings, and deter pilferage.
• Perform daily checks of fuel tanks, seals, and locks; log tamper-evident seals.
• Maintain and update logs of fuel refill volumes, meter readings, and consumption.
• Track and update master list and locations of all heavy equipment across sites.

Skills

Integrity

Observational skills

Attention to detail

Education

College graduate in Business Administration or related field

Tools

Microsoft Excel

Microsoft Word

Data management software

Job description

About the Role

RD8 Builders Corporation is looking for a detail-oriented and accountable Logistics and Equipment Admin Staff to manage heavy equipment inventory tracking, monitor equipment whereabouts across project sites, and exercise strict control over efficient daily refueling schedules to prevent fuel pilferage.

Key Responsibilities

• Fuel Refueling Schedule & Anti-Pilferage Control: Execute and monitor the daily efficient refueling schedule across all site locations (Morning Window for stationary equipment; Mid-Day Window for mobile equipment during operator lunch breaks).

• Assist the fuel tanker driver during the distribution and refueling process from the company fuel tanker to stationary equipment, machinery, and transport vehicles.

• Serve as the primary on-site controller during refueling operations to enforce strict fuel monitoring, audit meter readings, and eliminate fuel pilferage.

• Perform daily physical checks of fuel tanks, ziptie seals, and fuel locks; ensure tamper-evident seals and padlocks are intact and logged before and after refueling.

• Maintain accurate daily logs of fuel refill volumes, hour meter/odometer readings, and consumption rates against baseline metrics.

• Equipment Monitoring & Whereabouts Tracking: Maintain, update, and monitor the master list, current site locations/whereabouts, and operational status of all heavy equipment and machinery across all project sites.

• Input daily equipment operating hours, maintenance status, physical location, and site movement logs into central spreadsheets and tracking software.

• Reporting & Administrative Compliance: Immediately report fuel variances, suspicious fuel consumption, equipment breakdown issues, unauthorized equipment movement, broken seals, or site safety incidents to senior management.

• Ensure all fueling activities comply with company safety standards, environmental regulations, and site orientation guidelines.

• Assist in timekeeping and billing verification related to equipment utilization and site operations.

About You

• Education: College Graduate in Business Administration, Office Administration, or a related field.

• License & Driving Ability: Must know how to drive both automatic and manual transmission vehicles with a valid Driver's License.

• Experience: At least 1–2 years of administrative experience, preferably in construction, logistics, heavy equipment operations, or site administration.

• Technical Skills: Proficient in Microsoft Excel, Word, and data management/reporting software.

• Core Competencies: High level of integrity, strong observational and control skills to audit fueling schedules, high attention to detail, dependable, and knowledgeable in heavy equipment whereabouts tracking and fuel inventory management.