Liaison Assistant

SYCiP SECROU HERNANDEZ & GATMAITAN; Philippines; On-site; PHP 180,000 - 300,000; Full time

Job summary

SYCiP SECROU HERNANDEZ & GATMAITAN is seeking a diligent SEC document filing and administrative support professional in the Philippines. The role focuses on preparing, submitting, and tracking filings with the Securities and Exchange Commission, maintaining robust filing systems, and assisting lawyers with legal documents.

Applicants should be graduates of a 4-year business course with preference for those with SEC filing experience and familiarity with government transactions.

Qualifications

• Graduate of a 4-year business course; relevance to law practice preferred
• Previous experience in transacting with the SEC and other government entities preferred

Responsibilities

• Prepare, submit, follow up, and retrieve physical and electronic SEC documents (e.g., GIS, FS, forms)
• Organize and update filing systems for SEC documents and corporate records
• Ensure documents are properly filed and accessible per records management procedures
• Prepare and process legal documents under supervision of lawyers
• Assist lawyers with administrative, documentation, filing, and coordination for corporate transactions
• Coordinate with SEC, government agencies, clients, and others to facilitate filings and monitor status
• Prepare reports as required by the Department Head or Administrative Assistant
• Perform other related duties as assigned

Education

4-year business course

Job description

Responsibilities:

1. Prepare, submit, follow up, and retrieve physical and electronic documents filed with the Securities and Exchange Commission (SEC), including:
   • Registration of foreign companies;
   • Amendments to Articles of Incorporation, including company name, primary purpose, principal office address, term of existence, number of directors, and increase or decrease in capital stock;
   • Amendments to By-Laws, including company name, annual meetings, fiscal year, and other provisions;
   • Other SEC reportorial and compliance requirements, such as:
     • General Information Sheet (GIS);
     • Financial Statements (FS);
     • SEC Form 17-A – Annual Report;
     • SEC Form 17-C – Current Report;
     • Stock and Transfer Book registration;
     • MC28 – submission and updating of official and alternate email addresses and mobile numbers; and
     • SEC clearances, certifications, and similar documents.
2. Organize, maintain, and update physical and electronic filing systems for SEC documents, corporate records, and related correspondence.
3. Ensure that documents are properly filed, readily accessible, and maintained in accordance with established records management procedures.
4. Prepare and process legal correspondence, affidavits, minutes of meetings, certifications, and other corporate and legal documents under the supervision of lawyers.
5. Assist lawyers in administrative, documentation, filing, and coordination requirements related to corporate transactions and other client matters.
6. Coordinate with the SEC, government agencies, clients, and other relevant parties to facilitate filings, obtain required documents, monitor application status, and resolve filing-related concerns.
7. Prepare reports as required by the Department Head or Administrative Assistant.
8. Perform other related duties and responsibilities as may be assigned from time to time.

Requirements:

• Graduate of any 4-year business course, relevance to law practice preferred
• Previous experience in transacting with the Securities and Exchange Commission (SEC) and other government entities preferred