Bidding and Liaison Staff

ARKY Construct; Masbate City, Hinoba-an; On-site; PHP 201,000 - 335,000; Full time

Job summary

ARKY Construct in the Philippines seeks a Liaison Staff to handle and coordinate the company's external transactions with government offices, clients, suppliers, banks, and other organizations.

You will process documents, permits, licenses, and applications, follow up pending items, and maintain accurate records while ensuring timely completion.

The role requires strong communication, organization, and willingness to travel as needed, with a focus on confidentiality and professional collaboration.

Qualifications

• Bachelor's degree in Business Administration, Office Administration or related field preferred.
• Previous liaison/administrative experience is an advantage.
• Familiarity with government offices and basic government transactions preferred.
• Proficient with Microsoft Office suite.
• Strong communication and interpersonal skills; detail-oriented.

Responsibilities

• Process and follow up company documents, permits, licenses, applications, and other official transactions.
• Coordinate with government agencies, LGUs, banks, clients, suppliers, and other external parties.
• Submit, retrieve, and monitor company documents and ensure timely completion of transactions.
• Follow up pending applications, permits, approvals, and other requirements.
• Maintain proper records of submitted and received documents.
• Assist in securing necessary permits, clearances, certifications, and other government requirements.
• Coordinate with internal departments regarding documents and requirements.
• Prepare basic reports and updates on the status of ongoing transactions.
• Perform authorized company errands and other related tasks assigned by management.
• Maintain professionalism and good working relationships with external offices and stakeholders.
• Ensure confidentiality and proper handling of company documents.

Skills

Communication skills

Interpersonal skills

Organization

Multitasking

Travel readiness

Education

Bachelor's degree in Business Administration or Office Administration

Tools

Microsoft Office

Job description

The Liaison Staff is responsible for handling and coordinating the Company's external transactions with government offices, clients, suppliers, banks, and other organizations. The role ensures that documents, permits, applications, and other company transactions are processed accurately and on time.

KEY RESPONSIBILITIES

• Process and follow up company documents, permits, licenses, applications, and other official transactions.
• Coordinate with government agencies, LGUs, banks, clients, suppliers, and other external parties.
• Submit, retrieve, and monitor company documents and ensure timely completion of transactions.
• Follow up pending applications, permits, approvals, and other requirements.
• Maintain proper records of submitted and received documents.
• Assist in securing necessary permits, clearances, certifications, and other government requirements.
• Coordinate with internal departments regarding documents and requirements.
• Prepare basic reports and updates on the status of ongoing transactions.
• Perform authorized company errands and other related tasks assigned by management.
• Maintain professionalism and good working relationships with external offices and stakeholders.
• Ensure confidentiality and proper handling of company documents.

QUALIFICATIONS

• Bachelor's degree in Business Administration, Office Administration, or a related field is preferred.
• Previous experience as Liaison Staff, Liaison Officer, Administrative Assistant, or similar position is an advantage.
• Familiarity with government offices and basic government transactions is preferred.
• Proficient in computer and Microsoft Suite.
• Good communication and interpersonal skills.
• Organized, reliable, and detail-oriented.
• Able to manage multiple transactions and follow-ups.
• Willing to travel or work outside the office as required.