Legal Secretary

MOF Company (Subic) Inc.; Metro Manila; On-site; PHP 335,000 - 502,000; Full time

Job summary

MOF Company (Subic) Inc. is seeking a Legal Secretary to join our on-site team in Pasay. This full-time role supports the Legal Team with document preparation, correspondence, filing, calendar management, and basic research to ensure compliant, efficient operations in the shipping sector.

The successful candidate will handle contracts, maintain records, and coordinate with internal departments and external partners while upholding confidentiality and accuracy across all tasks.

Qualifications

• Solid understanding of law and legal principles relevant to corporate operations.
• Proficiency in Legal Document Preparation, including drafting, formatting, proofreading, and organizing contracts, agreements, and correspondence.
• Experience supporting Legal Assistants or legal teams in an office setting, with the ability to coordinate tasks and manage confidential information.
• Strong Clerical Skills, including accurate typing, filing, record management, and use of office software (word processing, spreadsheets, document management systems).
• Effective Diary Management skills, including scheduling meetings, tracking deadlines, and maintaining calendars for multiple stakeholders.
• Excellent written and verbal communication skills, with attention to detail and a high level of accuracy.
• Strong organizational and time-management abilities, with capacity to handle multiple tasks and prioritize workloads in a fast-paced environment.
• Ability to work collaboratively with cross-functional teams and interact professionally with clients, partners, and government agencies.
• Integrity and discretion in handling sensitive and confidential information.

Responsibilities

• Prepare, format, and organize legal documents and contracts related to shipping, customs, and commercial operations.
• Manage correspondence, maintain case and contract files, and handle day-to-day clerical tasks such as filing, scanning, and data entry.
• Manage diaries and calendars for legal and administrative teams, scheduling meetings, hearings, and deadlines, and coordinating with internal departments and external partners.
• Assist in basic legal research and maintain records and databases, helping streamline legal and administrative processes.

Skills

Law principles

Legal docs prep

Confidential handling

Clerical skills

Diary management

communication

Organizational skills

Cross-functional

Tools

Microsoft Word

Excel

Document management systems

Job description

Job Description:

MOF Company (Subic) Inc. is a key partner in the international and domestic shipping industry, specializing in cargo handling, inland and offshore transportation, and marine heavy lift and special transport operations. The company is active in ports and terminals nationwide, providing services as freight forwarders, customs brokers, port contractors, and ship agents for major port centers in the Philippines. MOF Company (Subic) Inc. offers clients accurate, up-to-date information on customs clearance, route surveys, and cargo handling techniques, supported by in-house engineering expertise. By owning and operating its own cranes and equipment, the company maintains reliable schedules and avoids dependence on third-party handlers, ensuring safety, efficiency, and quality service for its customers.

Role Description

The Legal Secretary at MOF Company (Subic) Inc. is a full-time, on-site role based in Pasay. This role involves preparing, formatting, and organizing legal documents and contracts related to shipping, customs, and commercial operations, ensuring accuracy and compliance with relevant laws and company policies. The Legal Secretary will support legal Team and company officers by managing correspondence, maintaining case and contract files, and handling day-to-day clerical tasks such as filing, scanning, and data entry. The position includes managing diaries and calendars for legal and administrative teams, scheduling meetings, hearings, and deadlines, and coordinating with internal departments and external partners. The Legal Secretary will also assist in basic legal research, maintain records and databases, and help streamline legal and administrative processes to support efficient operations.

Qualifications

• Solid understanding of Law and legal principles relevant to corporate operations.
• Proficiency in Legal Document Preparation, including drafting, formatting, proofreading, and organizing contracts, agreements, and correspondence.
• Experience supporting Legal Assistants or legal teams in an office setting, with the ability to coordinate tasks and manage confidential information.
• Strong Clerical Skills, including accurate typing, filing, record management, and use of office software (word processing, spreadsheets, document management systems).
• Effective Diary Management skills, including scheduling meetings, tracking deadlines, and maintaining calendars for multiple stakeholders.
• Excellent written and verbal communication skills, with attention to detail and a high level of accuracy.
• Strong organizational and time-management abilities, with capacity to handle multiple tasks and prioritize workloads in a fast-paced environment.
• Ability to work collaboratively with cross-functional teams and interact professionally with clients, partners, and government agencies.
• Integrity and discretion in handling sensitive and confidential information.