Legal Secretary

Consistent Frozen Solutions Corporation; Makati; Presencial; PHP 223.000 - 446.000; Jornada completa

Descripción de la vacante

Consistent Frozen Solutions Corporation seeks an organized legal office assistant to manage daily operations, prepare and file legal documents, and coordinate with clients, courts, and government agencies in Manila. You will handle scheduling, filing (including e-filing), and confidential records while supporting billing and general admin.

The role requires meticulous document handling, calendar management, and discretion in dealing with sensitive information in a legal setting.

Formación

• Draft, format, proofread, and edit legal documents.
• File with notaries, courts, government agencies (including e-filing).
• Track court dates, deadlines, and hearings.
• Manage calendars, meetings, and travel arrangements.
• Liaise with clients, witnesses, and court personnel.
• Maintain physical and electronic case files using document management systems.
• Track billing and assist with general office administration and confidentiality.

Responsabilidades

• Draft, format, proofread, and edit legal documents.
• File with notaries, courts, government agencies including e-filing and track court deadlines.
• Manage calendars, schedule meetings and travel.
• Communicate with clients, witnesses, and court personnel.
• Maintain physical and electronic case files.
• Assist with billing and general office administration.
• Maintain strict confidentiality of sensitive information.

Descripción del empleo

Job Summary

The role focuses on managing daily office operations, handling legal documents, coordinating schedules, and communicating with clients, courts, counsels, government agencies, private organizations, and other external parties.

Key Responsibilities

• Document Preparation: Draft, format, proofread, and edit legal documents such as briefs, minutes, affidavits, contracts, Secretary’s Certificate, and correspondence.

• Filing and Docketing: File documents with notary public, courts and government agencies (including e-filing) and track critical court dates, deadlines, and hearings.

• Calendar & Schedule Management: Manage calendars, schedule meetings and, and arrange travel.

• Client & Court Communication: Answer phone calls, direct emails, greet visitors, and liaise with clients, witnesses, and court personnel.

• File & Record Organization: Maintain physical and electronic case files using document management systems.

• Billing & Administration: Track billable time, handle attorney expense reports, and assist with general office administration

• Confidentiality: Maintain strict discretion and handle sensitive client and firm information in compliance with ethical rules.