Legal Secretary

Port Net Logistics Inc.; Parañaque; On-site; PHP 334,800 - 558,000; Full time

Job summary

A logistics company is seeking a legal administrative assistant to prepare and manage legal compliance documents, monitor regulatory timelines, and coordinate communications with external counsel. This role requires a Bachelor's degree or equivalent experience in a legal or compliance environment and proven experience in a related role. Strong attention to detail and proficiency in Microsoft Office Suite are essential. The company promotes a thorough understanding of legal terminology and compliance processes.

Qualifications

• Bachelor's degree or equivalent experience in legal, compliance, or regulatory environments.
• Proven experience as a legal administrative assistant or in a similar role.
• Strong attention to detail and organizational skills.

Responsibilities

• Prepare and format legal and compliance-related documents.
• Maintain legal and compliance files ensuring document control.
• Coordinate compliance meetings and review schedules.

Skills

Legal terminology knowledge

Attention to detail

Organizational skills

Time management

Microsoft Office Suite proficiency

Education

Bachelor's degree in legal or compliance

Tools

Compliance management systems

Job description

Job Description

Prepare, review, and format legal and compliance-related documents, including contracts, memoranda, regulatory submissions, and internal reports. Maintain and organize legal and compliance files, ensuring proper documentation control, version management, and confidentiality. Monitor compliance-related timelines, regulatory deadlines, and filing requirements, and follow up with concerned parties as needed. Coordinate scheduling of compliance meetings, internal reviews, interviews, and discussions with legal teams and external counsel. Serve as a point of coordination with regulatory bodies, external counsel, and internal departments for document requests and compliance-related communications. Assist in gathering, compiling, and organizing data and records required for audits, investigations, or regulatory inquiries. Support billing, invoicing, and tracking of legal and compliance-related expenses in coordination with external counsel. Ensure compliance with internal policies, legal procedures, data privacy standards, and record-keeping requirements. Perform other administrative and compliance support tasks as assigned.

Qualifications

• Bachelor's degree or equivalent experience in legal, compliance, or regulatory environments.
• Proven experience as a legal administrative assistant, compliance assistant, legal secretary, or in a similar role.
• Working knowledge of legal and compliance terminology, processes, and documentation requirements.
• Strong attention to detail, organizational skills, and ability to manage multiple deadlines.
• Proficiency in Microsoft Office Suite and legal or compliance management systems.

Working Location

If the position requires you to work overseas, please be vigilant and beware of fraud.

• withholds your ID
• requires you to provide a guarantee or collects property
• forces you to invest or raise funds
• collects illicit benefits
• or other illegal situations.

HR Manager Port Net Logistics Inc.