Legal and Compliance Officer

PalmPay; Philippines; On-site; PHP 600,000 - 900,000; Full time

Job summary

PalmPay is seeking a Legal and Compliance Officer in the Philippines to provide administrative, coordination, documentation, and monitoring support to the Legal & Compliance function. The role ensures proper coordination, documentation, tracking, and follow-through with departments, management, regulators, and external counsel.

You will support the Head of Legal & Compliance in substantive legal matters, regulatory risk assessment, compliance oversight, and management advisory, while ensuring

Qualifications

• Bachelor's degree in Legal Management, Political Science, Business Administration, Accountancy, or related field.
• Paralegal certification or relevant legal/compliance training is an advantage.

Responsibilities

• Coordinate legal requests from various departments and ensure proper routing and follow-up.
• Maintain a tracker of contracts, legal requests, approvals, signatures, and outstanding actions.

Skills

Organizational skills

Attention to detail

Written communication

Verbal communication

Stakeholder management

Time management

Documentation management

Regulatory awareness

Problem solving

Independence

Education

Bachelors in Legal/Related field

Paralegal certification

Tools

Microsoft Office

Excel

PowerPoint

Outlook

Job description

Job Title: Legal and Compliance Officer

Department: Legal&Compliance

ReportsTo: Legal&ComplianceManager

EmploymentType: Full-time

Position Overview

TheLegal&ComplianceOfficerprovidesadministrative,coordination,documentation,andmonitoringsupporttotheLegal&Compliancefunction.

Thepositionisresponsibleforensuringthatlegalandcompliancemattersareproperlycoordinated,documented,tracked,andfollowedthroughwiththerelevantdepartments,management,regulators,externalcounsel,andotherstakeholders.

TheroleallowstheHeadofLegal&Compliancetofocusonsubstantivelegalmatters,regulatoryriskassessment,complianceoversight,andmanagementadvisorywhileensuringthatday-to-daylegalandcomplianceactivitiesareproperlyorganizedandmonitored.

Key Responsibilities

1.LegalCoordinationandAdministration

• Coordinatelegalrequestsreceivedfromvariousdepartmentsandensureproperroutingandfollow-up.
• Maintainatrackerofcontracts,legalrequests,approvals,signatures,andoutstandingactionitems.
• Coordinatecontractreviewandexecutionwithrelevantdepartmentsandauthorizedsignatories.
• Monitorcontractstatus,renewaldates,expirationdates,andotherimportantdeadlines.
• Coordinatewithexternalcounselonlegalmatters,requestsfordocuments,consultations,andcase-relatedrequirements.
• Assistinpreparingandorganizingdocumentsforlegalreview.
• Maintainanorganizedandconfidentialfilingsystemforcontracts,legaldocuments,correspondence,andcorporaterecords.
• SchedulemeetingsandcoordinatediscussionsinvolvingLegalandotherdepartments.
• Followupwithconcernedpersonnelonpendinglegalactionitemsanddeliverables.

2.ComplianceCoordinationandMonitoring

• Maintainacompliancecalendarandtrackercoveringregulatorysubmissions,licenses,permits,reports,andothercompliancerequirements.
• Monitordeadlinesandfollowupwithresponsibledepartmentstoensuretimelycompletionofcompliancerequirements.
• Coordinatethecollectionandconsolidationofdocumentsandinformationrequiredforregulatorysubmissions,audits,andcompliancereviews.
• Maintainrecordsofregulatoryfilings,submissions,acknowledgments,andsupportingdocuments.
• Assistinmonitoringcompliancewithcompanypolicies,procedures,andinternalcontrols.
• Trackcomplianceissues,actionplans,andremediationitemsuntilclosure.
• Assistinpreparingcompliancereports,presentations,andmanagementupdates.
• Coordinatewithrelevantdepartmentsregardingimplementationofcompliancerequirements.

3.RegulatoryandCorporateDocumentation

• Assistinorganizingdocumentsrequiredbyregulatoryagencies,includingtheSEC,BSP,CIC,LGUs,andotherapplicablegovernmentagencies.
• Maintainadatabaseofcorporateregistrations,licenses,permits,certificates,andregulatorydocuments.
• Assistinmonitoringvalidityandrenewaldatesoflicenses,permits,andregistrations.
• Assistinpreparingdocumentaryrequirementsforregulatoryfilingsandapplications.
• Maintainanorganizedrepositoryofcorporateandcompliancerecords.

4.PolicyandDocumentManagement

• Assistinthecoordinationanddocumentationofcompanypolicies,procedures,guidelines,andinternalcontrols.
• Trackpolicyreviews,approvals,revisions,andimplementation.
• MaintainthemasterlistandlatestversionsofLegalandCompliancepoliciesanddocuments.
• CoordinatewithHRAndotherdepartmentsonthedisseminationandimplementationofpolicies.

5.AuditandInvestigationSupport

• Coordinatedocumentrequestsrelatingtointernalandexternalaudits.
• Assistingatheringandorganizingdocumentsandinformationrequestedbyauditorsorregulators.
• Maintainauditandcompliancerequesttrackers.
• AssisttheHeadofLegal&Complianceinmonitoringresponsesandremediationofauditfindings.
• Maintainconfidentialityofsensitivelegal,employee,customer,andcompanyinformation.

6.GeneralAdministrativeSupport

• Preparemeetingagendas,minutes,action-itemtrackers,andfollow-upreports.
• Preparebasicreports,spreadsheets,presentations,andmonitoringdashboards.
• ManagecalendarsandschedulesrelatingtoLegal&Complianceactivities.
• PerformotheradministrativeandcoordinationfunctionsasmaybeassignedbytheHeadofLegal&Compliance.

Qualifications

Education

• Bachelor'sdegreeinLegalManagement,PoliticalScience,BusinessAdministration,Accountancy,orarelatedfield.
• Paralegalcertificationorrelevantlegal/compliancetrainingisanadvantage.

Experience

• Atleast2 - 3yearsofexperienceinalegal,compliance,corporatesecretarial,paralegal,administrative, orrelatedrole
• Experienceinalawfirm,financialservicescompany,financingcompany,orregulatedindustryisanadvantage.

KnowledgeandSkills

• Basicunderstandingoflegalandregulatoryprocesses.
• Strongorganizationalandcoordinationskills.
• Excellentattentiontodetailandabilitytomonitormultipledeadlines.
• Strongwrittenandverbalcommunicationskills.
• ProficiencyinMicrosoftOffice,particularlyExcel,Word,PowerPoint,andOutlook.
• Abilitytoprepareandmaintaintrackersandreports.
• Abilitytohandleconfidentialandsensitiveinformationappropriately.
• Strongfollow-upandstakeholdermanagementskills.
• AbilitytoworkindependentlywhileknowingwhenmattersrequireescalationtotheHeadofLegal&Compliance.

CoreCompetencies

• Organizationandattentiontodetail
• Follow-throughandaccountability
• Confidentialityandintegrity
• Communicationandcoordination
• Timeanddeadlinemanagement
• Problem-solving
• Documentandrecordsmanagement
• Regulatoryawareness
• Abilitytoworkunderpressureandmanagemultiplepriorities

KeyPerformanceIndicators(KPIs)

Performancemaybemeasuredbasedon:

• TimelyandaccuratecompletionofLegal&Complianceadministrativerequirements.
• Accuracyandcompletenessoflegalandcompliancetrackers.
• Timelymonitoringandescalationofregulatoryandcontractualdeadlines.
• Propermaintenanceandaccessibilityoflegalandcompliancerecords.
• Timelyfollow-upandclosureofassignedactionitems.
• Accuracyandcompletenessofdocumentspreparedforlegal,compliance,audit,andregulatorypurposes.
• Responsivenesstointernalandexternalstakeholders.
• Maintenanceofconfidentialityandproperhandlingofsensitiveinformation.

RoleBoundaries

TheLegal&ComplianceOfficerdoesnotprovideindependentlegaladvice,makelegaldeterminations,approvelegaldocuments,orexercisetheauthorityoftheHeadofLegal&Compliance.

Thepositionprimarilyprovidescoordination,monitoring,documentation,andadministrativesupport,withsubstantivelegalandcompliancematterssubjecttoreviewanddirectionbytheHeadofLegal&Compliance.