Legal and Compliance Officer

PALMPAY LIMITED; Philippines; On-site; PHP 600,000 - 900,000; Full time

Job summary

Qualifications

• Bachelor's degree in Legal Management, Political Science, Business Administration, Accountancy, or related field.
• Paralegal certification or relevant legal/compliance training is an advantage.

Responsibilities

• Coordinate legal requests from departments and ensure proper routing.
• Maintain a tracker of contracts, requests, approvals, signatures, and outstanding items.
• Coordinate contract review and execution with departments and signatories.
• Monitor contract status, renewal dates, and deadlines.
• Maintain confidential filings for contracts, legal documents, correspondence, and corporate records.
• Assist in preparing documents for legal review and regulatory filings.

Skills

Organizational skills

Attention to detail

Communication skills

Stakeholder management

MS Office proficiency

Education

Bachelor's degree in Legal Management

Tools

Excel

Word

PowerPoint

Outlook

Job description

Job Title: Legal and Compliance Officer
Department:Legal&Compliance
ReportsTo:Legal&ComplianceManager
EmploymentType:Full-time

PositionOverview

TheLegal&ComplianceOfficerprovidesadministrative,coordination,documentation,andmonitoringsupporttotheLegal&Compliancefunction.

Thepositionisresponsibleforensuringthatlegalandcompliancemattersareproperlycoordinated,documented,tracked,andfollowedthroughwiththerelevantdepartments,management,regulators,externalcounsel,andotherstakeholders.

TheroleallowstheHeadofLegal&Compliancetofocusonsubstantivelegalmatters,regulatoryriskassessment,complianceoversight,andmanagementadvisorywhileensuringthatday-to-daylegalandcomplianceactivitiesareproperlyorganizedandmonitored.

KeyResponsibilities

1.LegalCoordinationandAdministration

• Coordinatelegalrequestsreceivedfromvariousdepartmentsandensureproperroutingandfollow-up.
• Maintainatrackerofcontracts,legalrequests,approvals,signatures,andoutstandingactionitems.
• Coordinatecontractreviewandexecutionwithrelevantdepartmentsandauthorizedsignatories.
• Monitorcontractstatus,renewaldates,expirationdates,andotherimportantdeadlines.
• Coordinatewithexternalcounselonlegalmatters,requestsfordocuments,consultations,andcase-relatedrequirements.
• Assistinpreparingandorganizingdocumentsforlegalreview.
• Maintainanorganizedandconfidentialfilingsystemforcontracts,legaldocuments,correspondence,andcorporaterecords.
• SchedulemeetingsandcoordinatediscussionsinvolvingLegalandotherdepartments.
• Followupwithconcernedpersonnelonpendinglegalactionitemsanddeliverables.

2.ComplianceCoordinationandMonitoring

• Maintainacompliancecalendarandtrackercoveringregulatorysubmissions,licenses,permits,reports,andothercompliancerequirements.
• Monitordeadlinesandfollowupwithresponsibledepartmentstoensuretimelycompletionofcompliancerequirements.
• Coordinatethecollectionandconsolidationofdocumentsandinformationrequiredforregulatorysubmissions,audits,andcompliancereviews.
• Maintainrecordsofregulatoryfilings,submissions,acknowledgments,andsupportingdocuments.
• Assistinmonitoringcompliancewithcompanypolicies,procedures,andinternalcontrols.
• Trackcomplianceissues,actionplans,andremediationitemsuntilclosure.
• Assistinpreparingcompliancereports,presentations,andmanagementupdates.
• Coordinatewithrelevantdepartmentsregardingimplementationofcompliancerequirements.

3.RegulatoryandCorporateDocumentation

• Assistinorganizingdocumentsrequiredbyregulatoryagencies,includingtheSEC,BSP,CIC,LGUs,andotherapplicablegovernmentagencies.
• Maintainadatabaseofcorporateregistrations,licenses,permits,certificates,andregulatorydocuments.
• Assistinmonitoringvalidityandrenewaldatesoflicenses,permits,andregistrations.
• Assistinpreparingdocumentaryrequirementsforregulatoryfilingsandapplications.
• Maintainanorganizedrepositoryofcorporateandcompliancerecords.

4.PolicyandDocumentManagement

• Assistinthecoordinationanddocumentationofcompanypolicies,procedures,guidelines,andinternalcontrols.
• Trackpolicyreviews,approvals,revisions,andimplementation.
• MaintainthemasterlistandlatestversionsofLegalandCompliancepoliciesanddocuments.
• CoordinatewithHRAndotherdepartmentsonthedisseminationandimplementationofpolicies.

5.AuditandInvestigationSupport

• Coordinatedocumentrequestsrelatingtointernalandexternalaudits.
• Assistingatheringandorganizingdocumentsandinformationrequestedbyauditorsorregulators.
• Maintainauditandcompliancerequesttrackers.
• AssisttheHeadofLegal&Complianceinmonitoringresponsesandremediationofauditfindings.
• Maintainconfidentialityofsensitivelegal,employee,customer,andcompanyinformation.

6.GeneralAdministrativeSupport

• Preparemeetingagendas,minutes,action-itemtrackers,andfollow-upreports.
• Preparebasicreports,spreadsheets,presentations,andmonitoringdashboards.
• ManagecalendarsandschedulesrelatingtoLegal&Complianceactivities.
• PerformotheradministrativeandcoordinationfunctionsasmaybeassignedbytheHeadofLegal&Compliance.

Qualifications

Education

• Bachelor'sdegreeinLegalManagement,PoliticalScience,BusinessAdministration,Accountancy,orarelatedfield.
• Paralegalcertificationorrelevantlegal/compliancetrainingisanadvantage.

Experience

• Atleast2 - 3yearsofexperienceinalegal,compliance,corporatesecretarial,paralegal,administrative, orrelatedrole
• Experienceinalawfirm,financialservicescompany,financingcompany,orregulatedindustryisanadvantage.

KnowledgeandSkills

• Basicunderstandingoflegalandregulatoryprocesses.
• Strongorganizationalandcoordinationskills.
• Excellentattentiontodetailandabilitytomonitormultipledeadlines.
• Strongwrittenandverbalcommunicationskills.
• ProficiencyinMicrosoftOffice,particularlyExcel,Word,PowerPoint,andOutlook.
• Abilitytoprepareandmaintaintrackersandreports.
• Abilitytohandleconfidentialandsensitiveinformationappropriately.
• Strongfollow-upandstakeholdermanagementskills.
• AbilitytoworkindependentlywhileknowingwhenmattersrequireescalationtotheHeadofLegal&Compliance.

CoreCompetencies

• Organizationandattentiontodetail
• Follow-throughandaccountability
• Confidentialityandintegrity
• Communicationandcoordination
• Timeanddeadlinemanagement
• Problem-solving
• Documentandrecordsmanagement
• Regulatoryawareness
• Abilitytoworkunderpressureandmanagemultiplepriorities

KeyPerformanceIndicators(KPIs)

Performancemaybemeasuredbasedon

• TimelyandaccuratecompletionofLegal&Complianceadministrativerequirements.
• Accuracyandcompletenessoflegalandcompliancetrackers.
• Timelymonitoringandescalationofregulatoryandcontractualdeadlines.
• Propermaintenanceandaccessibilityoflegalandcompliancerecords.
• Timelyfollow-upandclosureofassignedactionitems.
• Accuracyandcompletenessofdocumentspreparedforlegal,compliance,audit,andregulatorypurposes.
• Responsivenesstointernalandexternalstakeholders.
• Maintenanceofconfidentialityandproperhandlingofsensitiveinformation.

RoleBoundaries

TheLegal&ComplianceOfficerdoesnotprovideindependentlegaladvice,makelegaldeterminations,approvelegaldocuments,orexercisetheauthorityoftheHeadofLegal&Compliance.

Thepositionprimarilyprovidescoordination,monitoring,documentation,andadministrativesupport,withsubstantivelegalandcompliancematterssubjecttoreviewanddirectionbytheHeadofLegal&Compliance.