Admin and Compliance Manager

PFV Human Resources Consulting; Magsaysay; On-site; PHP 600,000 - 900,000; Full time

Job summary

PFV Human Resources Consulting seeks an Admin and Compliance Manager to oversee administrative operations and ensure regulatory compliance across the organization. You will supervise staff, manage records, and coordinate with regulators to minimize risk, while implementing policies and internal controls.

The role requires broad knowledge of compliance frameworks, strong leadership, and the ability to train employees on policies.

Qualifications

• Bachelor's degree in Business Administration, Management, Public Administration, or a related field.
• 7 years of experience in administration, compliance, regulatory affairs, or office management.
• Strong organizational and administrative skills, knowledge of regulatory compliance, policy development, documentation management, auditing, leadership, and problem-solving.
• Compliance management training, internal audit certification, or business/legal compliance certification.

Responsibilities

• Oversee daily administrative operations and office management.
• Manage company documentation, records, and filing systems.
• Supervise administrative staff and support departments.
• Ensure efficient use of office resources and facilities.
• Ensure company compliance with government regulations, permits, and licenses.
• Monitor adherence to internal policies, procedures, and standards.
• Coordinate with regulatory agencies and external auditors.
• Maintain compliance documentation and reports.
• Develop and update administrative and compliance policies.
• Implement internal control systems to reduce operational risks.
• Ensure company SOPs are properly implemented.
• Conduct internal compliance audits and inspections.
• Identify compliance risks and recommend corrective actions.
• Monitor regulatory changes affecting the organization.
• Train employees on compliance policies and procedures.
• Promote a culture of accountability and regulatory compliance.

Skills

Regulatory compliance

Policy development

Documentation management

Auditing

Leadership

Problem-solving

Organizational skills

Education

Bachelor's degree in Business Administration, Management, Public Administration, or a related field

Job description

Job Summary:

The Admin and Compliance Manager is responsible for overseeing administrative operations and ensuring the organization complies with internal policies, legal requirements, and regulatory standards. The role manages office administration, documentation, permits, compliance monitoring, and coordination with regulatory agencies to support efficient and lawful business operations.

Job Purpose:

To ensure efficient administrative management and maintain full compliance with company policies, legal regulations, and industry standards while supporting organizational operations and minimizing compliance risks.

Essential Functions

Administrative Management

• Oversee daily administrative operations and office management.
• Manage company documentation, records, and filing systems.
• Supervise administrative staff and support departments.
• Ensure efficient use of office resources and facilities.

Compliance Management

• Ensure company compliance with government regulations, permits, and licenses.
• Monitor adherence to internal policies, procedures, and standards.
• Coordinate with regulatory agencies and external auditors.
• Maintain compliance documentation and reports.

Policy and Procedure Implementation

• Develop and update administrative and compliance policies.
• Implement internal control systems to reduce operational risks.
• Ensure company SOPs are properly implemented.

Audit and Risk Management

• Conduct internal compliance audits and inspections.
• Identify compliance risks and recommend corrective actions.
• Monitor regulatory changes affecting the organization.

Training and Awareness

• Train employees on compliance policies and procedures.
• Promote a culture of accountability and regulatory compliance.

Key KPIs

• Regulatory Compliance Rate - 100% compliance with legal and regulatory requirements.
• Audit Performance -Results from internal and external audits.
• Permit and License Management - Timely renewal and management of business permits and licenses.
• Policy Implementation -100% of departments complying with company policies and SOPs.

Qualifications

• Bachelor’s degree in Business Administration, Management, Public Administration, or a related field
• 7 years up of experience in administration, compliance, regulatory affairs, or office management.
• Strong organizational and administrative skills, knowledge of regulatory compliance, policy development, documentation management, auditing, leadership, and problem-solving.
• Compliance management training, internal audit certification, or business/legal compliance certification.