Legal Officer (Corporate Compliance and Contracts)

Newport World Resorts; Pasay; On-site; PHP 350,000 - 520,000; Full time

Job summary

Newport World Resorts is seeking an Administrative Support professional to assist lawyers in the Legal, Admin and Corporate Affairs Department. Responsibilities include drafting templates, filing, and records management to ensure compliance and efficiency.

The role covers corporate housekeeping, IP filings, notarial support, and routine office administration, requiring attention to detail and confidentiality in handling legal documents.

Qualifications

• Four-year bachelor's degree required.
• 1–3 years of experience in a corporate legal department or law firm.

Responsibilities

• Draft template contracts, correspondence, memoranda, reports and other documents for lawyers in the Department.
• Assist in Corporate Housekeeping by drafting Secretary’s Certificates, Minutes, GIS and related documents.
• Assist in filing IP documents and other IPO related documents.
• Conduct research upon request of lawyers.
• Provide notarial services to internal and external requestors.

Skills

Administrative support

Document drafting

Records management

Education

Bachelor's Degree

Job description

JOB SUMMARY

Provide administrative support and assist lawyers in the Legal, Admin and Corporate Affairs Department (“Department”). Duties include filing and records management, legal document preparation, secretarial support, and office management.

RESPONSIBILITIES

Administrative Support

• Draft template contracts, correspondence, memoranda, reports, forms, and such other documents and papers, as needed or upon request or instruction of the lawyers in the Department.

• Assist in Corporate Housekeeping by drafting legal documents such as Secretary’s Certificates, Minutes of the Board and Stockholders’ Meetings, General Information Sheet (GIS), and other related documents of the Company and its subsidiaries to keep the company operating in line with legal policies.

• Assist in the preparation and filing of Trademark Applications, Registrability Reports, Certificates of Registration, Declarations of Actual Use and other Intellectual Property Office (“IPO”) documents.

• Conduct research upon request or instruction of the lawyers in the Department.

• Assist the lawyers of the Department in providing notarial services to internal and external requestors.

Filing and Records Administration

• Maintain an appropriate filing system to preserve the vital legal documents and records of the Company and its subsidiaries.

• Maintain a user-friendly space allocation plan and filing system for legal documents such as GIS, minutes, reports, contracts, correspondence, and other legal files to ensure expeditious retrieval from file storage upon request.

• Create digital copies of legal documents to serve as a countermeasure in case of physical damage, loss, or destruction due to disasters and calamities.

• Identify and organize files for storage in the Offsite Storage Facility and those for disposal in accordance with the retention schedule and policy.

• Ensure strict compliance with access restrictions in accordance with departmental policy and procedure to secure data security and confidentiality.

• Conduct periodic audit and inventory of Corporate Compliance and Contracts documents to ensure proper safekeeping.

Office Administration

• File the necessary requests for payment or cash advances and reimbursements for all the expenses of the Corporate Compliance and Contracts Unit, including payment of retainer and IPO fees, among others.

• Efficiently manage Cash Advance and/or Revolving Funds issued to the Department. Ensure proper reconciliation and liquidation based on Finance Team’s Policies & Procedures.

• Ensure that requests for Transportation and Meeting Rooms of the Corporate Compliance and Contracts Unit are promptly and efficiently met.

Monitoring and/or Tracking

• Log and record all requests and statuses of Secretary’s Certificates, Contracts, Letters, Correspondences, Reports, Legal Advice, Corporate Housekeeping and such other documents, papers and output released by the lawyers of the Department.

• Training & Development

• Attend appropriate skills & knowledge improvement training to upskill and expand capabilities for stronger job performance.

QUALIFICATIONS

• Graduate of any four (4) year Bachelor's Degree course.

• Has at least one (1) to three (3) years of experience working in a corporate Legal Department or law firm environment.