Legal Admin Assistant

Scale-Up Philippines; Philippines; Hybrid; PHP 420,000 - 600,000; Full time

Job summary

Scale Up Philippines is seeking a detail-oriented Legal Admin Assistant to support a UK law firm with client onboarding, billing, document management and content administration. This non-client-facing role helps solicitors stay compliant with regulatory requirements and keeps matters organized.

You will prepare onboarding documents, invoices and engagement letters, maintain AML/compliance records, and coordinate daily with the UK team to ensure accuracy and timely delivery.

Qualifications

• Experience in a legal environment or paralegal/admin role.
• Excellent written English and strong attention to detail.
• Familiarity with case management systems or CRM platforms.
• Experience preparing engagement letters or invoices.

Responsibilities

• Prepare onboarding documents and set up new clients in the case management system.
• Record client documentation, IDs, and forms accurately.
• Prepare engagement letters and client invoices to be reviewed by a solicitor.
• Ensure AML/compliance records are complete and audit-ready.
• Support content upload and formatting for the firm’s website or blog.
• Coordinate with the team and track outstanding documents daily.
• Attend daily morning catch-ups to align with UK hours and priorities.
• Contribute to weekly updates and monthly reports.

Skills

Attention to detail

Organizational skills

English proficiency

Communication skills

Tools

Case management systems

CRM platforms

Invoicing software

Job description

We are seeking a detail-oriented Legal Admin Assistant with legal experience to provide behind-the-scenes administrative support to a UK law firm. This role supports the firm’s solicitors with client onboarding paperwork, billing, document management, and content administration, while maintaining strict compliance with regulatory requirements. This is a non-client-facing role.

Key Responsibilities:

Onboarding Administration

• Prepare onboarding documentation for new clients based on information provided by the firm
• Check and accurately record client documentation, identification, and forms received
• Set up new client matters on the firm’s case management system
• Prepare letters of engagement in line with the firm’s templates and procedures
• Prepare client invoices accurately and on time
• Submit all letters of engagement and invoices to the supervising solicitor for review and approval
• Issue approved invoices and documents through the firm’s systems as instructed

Documentation & Compliance

• Maintain accurate, complete, and current records within the firm’s case management system
• Receive documents from other law firms and file them correctly on the firm’s systems
• Support compliance with anti-money laundering (AML) regulations, statutory obligations, and firm policies
• Organize and manage compliance documentation to ensure audit readiness

Content Administration

• Support content administration tasks, such as preparing, formatting, and uploading content for the firm’s website, blog, or other channels

Internal Coordination

• Attend a daily morning catch-up with the supervising solicitor to review priorities and tasks
• Coordinate with the firm’s team to keep matters and records up to date
• Track outstanding documents and tasks and flag follow-ups to the team

Research (Future Responsibility)

• Conduct research tasks as assigned as the role develops

Reporting

• Contribute to weekly performance updates and monthly consolidated reports
• Participate in quarterly review sessions to support continuous improvement initiatives

Required Qualifications:

• Previous experience in a legal environment, such as a law firm, legal admin, or paralegal role
• Excellent written English and strong attention to detail
• Experience with case management systems or CRM platforms
• Experience preparing legal documents, engagement letters, or invoices
• Strong organizational skills and ability to manage multiple tasks accurately
• Understanding of AML and compliance requirements (preferred)
• Familiarity with UK legal processes or terminology (preferred)
• Availability for a daily morning catch-up aligned with UK business hours

Why Join Scale Up Philippines?

At Scale Up Philippines, we connect talented Filipino professionals with world‑class clients who value people as much as results. This one is for someone ready to grow.