Legal Admin Assistant

Scale-Up Philippines; Bulacan; On-site; PHP 320,000 - 420,000; Full time

Job summary

Scale-Up Philippines is seeking a detail-oriented Legal Admin Assistant to support a UK-based law firm with administrative, compliance, billing, and document management tasks.

The role involves preparing engagement letters, setting up client matters in the case management system, managing invoices for solicitor approval, and maintaining organized legal files. Strong English, AML awareness, and UK process familiarity are preferred.

Qualifications

• Previous experience in a law firm, legal admin, or paralegal role.
• Strong written English and excellent attention to detail.
• Experience with case management systems or CRM platforms.
• Experience preparing legal documents, invoices, or engagement letters.
• Strong organizational and multitasking skills.
• Knowledge of AML/compliance requirements is an advantage.
• Familiarity with UK legal processes or terminology is preferred.
• Available for daily morning catch-ups aligned with UK business hours.

Responsibilities

• Prepare client onboarding documents and engagement letters.
• Set up and maintain client matters in the case management system.
• Prepare invoices and submit documents for solicitor approval.
• Organize legal files, records, and compliance documentation.
• Support AML and regulatory compliance requirements.
• Track outstanding documents and internal follow-ups.
• Assist with website/blog content formatting and uploads.
• Prepare weekly and monthly performance updates.

Skills

Attention to detail

Written English

Organizational skills

Multitasking

Tools

Case management systems

CRM platforms

Job description

Scale-Up Philippines is looking for a detail-oriented Legal Admin Assistant with previous legal experience to support a UK-based law firm with administrative, compliance, billing, and document management tasks.

Key Responsibilities:

• Prepare client onboarding documents and engagement letters
• Set up and maintain client matters in the case management system
• Prepare invoices and submit documents for solicitor approval
• Organize legal files, records, and compliance documentation
• Support AML and regulatory compliance requirements
• Track outstanding documents and internal follow-ups
• Assist with website/blog content formatting and uploads
• Prepare weekly and monthly performance updates

Requirements:

• Previous experience in a law firm, legal admin, or paralegal role
• Strong written English and excellent attention to detail
• Experience with case management systems or CRM platforms
• Experience preparing legal documents, invoices, or engagement letters
• Strong organizational and multitasking skills
• Knowledge of AML/compliance requirements is an advantage
• Familiarity with UK legal processes or terminology is preferred
• Available for daily morning catch-ups aligned with UK business hours