Legal Admin Pro: Onboarding, AML & Docs

Scale-Up Philippines; Philippines; Hybrid; PHP 420,000 - 600,000; Full time

Job summary

Scale Up Philippines is seeking a detail-oriented Legal Admin Assistant to support a UK law firm with client onboarding, billing, document management and content administration. This non-client-facing role helps solicitors stay compliant with regulatory requirements and keeps matters organized.

You will prepare onboarding documents, invoices and engagement letters, maintain AML/compliance records, and coordinate daily with the UK team to ensure accuracy and timely delivery.

Qualifications

• Experience in a legal environment or paralegal/admin role.
• Excellent written English and strong attention to detail.
• Familiarity with case management systems or CRM platforms.
• Experience preparing engagement letters or invoices.

Responsibilities

• Prepare onboarding documents and set up new clients in the case management system.
• Record client documentation, IDs, and forms accurately.
• Prepare engagement letters and client invoices to be reviewed by a solicitor.
• Ensure AML/compliance records are complete and audit-ready.
• Support content upload and formatting for the firm’s website or blog.
• Coordinate with the team and track outstanding documents daily.
• Attend daily morning catch-ups to align with UK hours and priorities.
• Contribute to weekly updates and monthly reports.

Skills

Attention to detail

Organizational skills

English proficiency

Communication skills

Tools

Case management systems

CRM platforms

Invoicing software

Job description

Scale Up Philippines is seeking a detail-oriented Legal Admin Assistant to support a UK law firm with client onboarding, billing, document management and content administration. This non-client-facing role helps solicitors stay compliant with regulatory requirements and keeps matters organized.

You will prepare onboarding documents, invoices and engagement letters, maintain AML/compliance records, and coordinate daily with the UK team to ensure accuracy and timely delivery.