Conveyancing Admin & Business Development Assistant

Scale-Up Philippines; Philippines; On-site; PHP 390,600 - 613,800; Full time

Job summary

Scale Up Philippines, partnering with a leading UK-based law firm, seeks a Conveyancing Admin & Business Development Assistant for a full-time on-site role in the Scale Up Philippines office. You will support a busy conveyancing team handling UK residential property transactions and contribute to client communications and BD efforts.

The role suits someone who thrives in a structured, fast-paced legal environment, balancing administrative precision with client-facing interactions and helping

Qualifications

• Minimum 2 years of experience in legal administration, conveyancing support, or client services (UK law firm experience is a strong advantage).
• Excellent written and verbal English communication skills - confident in client-facing situations.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Detail-oriented, reliable, and able to maintain accuracy in legal documentation.

Responsibilities

• Provide day-to-day administrative support to the conveyancing team.
• Prepare, format, and maintain legal documents, correspondence, and transaction records.
• Manage case files, ensuring all records are accurate and up to date.
• Coordinate schedules, meetings, and follow-ups for the conveyancing team.
• Track document workflows and deadlines using the firm’s case management systems.

Skills

Legal administration

Client services

English communication

Organizational skills

Tools

CRM software

Microsoft Office

Google Workspace

Job description

Conveyancing Admin & Business Development Assistant

Scale Up Philippines is partnering with a leading UK-based law firm to hire a Conveyancing Admin & Business Development Assistant. This is a full-time, on-site opportunity at the Scale Up Philippines office, supporting a busy conveyancing team handling UK residential property transactions.

This role is ideal for someone who thrives in a structured, fast-paced legal environment and enjoys balancing administrative precision with client-facing communication. You'll play a key part in keeping conveyancing matters moving smoothly, building strong client relationships, and supporting business development efforts as the team continues to grow.

Key Responsibilities:

Administrative Support

• Provide day-to-day administrative support to the conveyancing team.
• Prepare, format, and maintain legal documents, correspondence, and transaction records.
• Manage case files, ensuring all records are accurate, organized, and up to date.
• Coordinate schedules, meetings, and follow-ups for the conveyancing team.
• Track document workflows and deadlines using the firm’s case management systems.

Client Relationships

• Serve as a friendly and professional point of contact for clients throughout their conveyancing journey.
• Respond to client enquiries via email and phone, providing timely updates on case progress.
• Manage client onboarding, including gathering documentation and verifying details.
• Build trust and rapport with clients, ensuring a smooth and positive experience.
• Flag urgent matters, delays, or discrepancies to the appropriate team member for review.

Business Development

• Support lead generation and client outreach initiatives.
• Maintain and update CRM records to ensure data accuracy.
• Assist with follow-ups on enquiries, referrals, and potential new business.
• Help prepare client reports, marketing materials, and BD-related communications.
• Identify opportunities to enhance client retention and referrals.

Qualifications:

• Minimum 2 years of experience in legal administration, conveyancing support, or client services (UK law firm experience is a strong advantage).
• Excellent written and verbal English communication skills - confident in client-facing situations.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Detail-oriented, reliable, and able to maintain accuracy in legal documentation.
• Comfortable using case management systems, CRMs, and Microsoft Office / Google Workspace.
• Familiarity with UK conveyancing processes is highly desirable.
• A team player with a proactive, can-do attitude and strong client service mindset.
• Willing and able to work on-site at the Scale Up Philippines office, full-time, aligned with UK business hours.

Why Join Scale Up Philippines?

At Scale Up Philippines, we connect talented Filipino professionals with world-class clients who value people as much as results. This one is for someone ready to grow.

If you're passionate about this position and ready to grow your career with a global team, we'd love to hear from you!

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