Leasing Assistant

Jaka Investment Group; Makati; On-site; PHP 334,800 - 558,000; Full time

Job summary

Jaka Investment Group is seeking a Leasing Assistant in Makati to support property leasing operations by sourcing tenants, negotiating contracts, and coordinating with various teams. Candidates should possess a Bachelor's Degree in Business, Marketing, or Real Estate and at least 12 years of experience in customer service or sales. Strong communication and negotiation skills are essential for success in this role. The environment fosters collaboration across departments, ensuring effective tenant relations, contract execution, and property occupancy.

Qualifications

• Requires a Bachelor's Degree in Business, Marketing, or Real Estate.
• 12 years of experience in customer service, sales, or administrative work.
• Prior experience in property management preferred.
• Proficient in MS Office applications and leasing documentation.
• Able to work collaboratively with cross-functional teams.

Responsibilities

• Source prospective or potential lessees through various marketing strategies.
• Negotiate with prospective clients on rental rates and contract terms.
• Assist clients with unit inspections and coordinate with property management.
• Prepare lease documentation and ensure accurate contract processing.

Skills

Strong communication skills

Negotiation skills

Detail-oriented

Organizational skills

Multitasking abilities

Education

Bachelor's Degree in Business, Marketing, or Real Estate

Tools

MS Office applications

Job description

Overview

A Leasing Assistant plays a key role in supporting property leasing operations by sourcing prospective tenants through marketing, broker networks, and client inquiries; preparing proposals and assisting with unit inspections; negotiating rental rates, terms, and contract conditions; and coordinating with property management, accounting, engineering, maintenance, and legal teams to ensure smooth contract execution and unit turnover. He/she manages lease documentation, renewals, and renegotiations, maintains updated records of lessees, and handles billing requests, broker accreditation, commission releases, and management reports. Overall, the Leasing Assistant ensures efficient tenant relations, accurate contract processing, and effective coordination across departments to support leasing activities and property occupancy.

Duties And Responsibilities

• Sources prospective or potential lessees through direct marketing, advertising, network of brokers, telemarketing, attending phone inquiries, and walk-in clients.
• Sends proposal letters detailing building features and lease arrangements.
• Follows up on accounts of prospective clients and negotiates with them regarding the monthly rental rates, terms, and conditions of the contract.
• Provides assistance for interested clients for a unit or site inspection.
• Coordinates with the property manager, accounting, engineering, maintenance, and legal department for the lessees' requirements and concerns regarding the contract, renovation, and proper turnover of the unit.
• Prepares draft with standard contract format and processes the execution and finalization of the lease contract and addendum after all areas of concerns and agreements have been finalized between legal, accounting, prospective tenants, and property leasing group.
• Attends to requests and needs of existing lessees and provides correspondence on their concerns and queries.
• Updates accounts and status of existing lessees in the leasing master list file.
• Prepares clearance for renewal of contracts from concerned departments.
• Renews and renegotiates rental rates, modes of payment, amenities, etc. for expiring contracts of existing lessees.
• Accredits brokers and updates them regarding new rates and terms and conditions of the contract.
• Prepares request for payments.
• Prepares commission release for brokers.
• Prepares management reports.

Other Tasks

• Collects advance rental payment and security deposit for new accounts if needed.
• Performs tasks that may be assigned from time to time.

Qualifications

• Bachelor's Degree in Business, Marketing, or Real Estate.
• 12 years of experience in customer service, sales, or administrative work. Prior experience in property management is a plus.
• Strong communication and negotiation skills.
• Detail-oriented with excellent organizational and multitasking abilities.
• Proficiency in MS Office applications and familiarity with leasing documentation.
• Ability to work collaboratively with cross-functional teams.
• Willingness to work at Chino Roces, Makati.