Leasing Assistant

Jaka Investments Corporation; Makati; On-site; PHP 223,200 - 390,600; Full time

Job summary

A property management firm based in Makati is seeking a Leasing Assistant to support property leasing operations. This role involves sourcing prospective tenants, preparing proposals, negotiating rental terms, and coordinating with multiple departments to ensure efficient contract execution. The ideal candidate should possess a Bachelor’s degree in Business, Marketing, or Real Estate and have 1-2 years of relevant experience. Strong communication, negotiation skills, and proficiency in MS Office are essential for success in this position.

Qualifications

• 1–2 years of experience in customer service, sales, or administrative work, preferably in property management.
• Strong communication and negotiation skills.
• Detail-oriented with excellent organizational and multitasking abilities.

Responsibilities

• Source prospective lessees through various methods including marketing and broker networks.
• Prepare proposals and assist with unit inspections.
• Negotiate rental rates and contract terms.

Skills

Communication

Negotiation

Detail-oriented

Organizational skills

Multitasking

Education

Bachelor’s Degree in Business, Marketing, or Real Estate

Tools

MS Office applications

Job description

Overview

A Leasing Assistant plays a key role in supporting property leasing operations by sourcing prospective tenants through marketing, broker networks, and client inquiries; preparing proposals and assisting with unit inspections; negotiating rental rates, terms, and contract conditions; and coordinating with property management, accounting, engineering, maintenance, and legal teams to ensure smooth contract execution and unit turnover. He/she manages lease documentation, renewals, and renegotiations, maintains updated records of lessees, and handles billing requests, broker accreditation, commission releases, and management reports. Overall, the Leasing Assistant ensures efficient tenant relations, accurate contract processing, and effective coordination across departments to support leasing activities and property occupancy.

Duties and Responsibilities

• Sources prospective / potential lessees through direct marketing, advertising, network of brokers, telemarketing, attending phone inquiries, and walk‑in clients.
• Sends proposal letters detailing building features and lease arrangements.
• Follows up accounts of prospective clients and negotiates with them regarding the monthly rental rates, terms and conditions of the contract.
• Provides assistance for interested clients for a unit or site inspection.
• Coordinates with the property manager, accounting, engineering, maintenance, and legal department for the lessees’ requirements and concerns regarding the contract, renovation, and proper turnover of the unit.
• Prepares draft with standard contract format and processes the execution and finalization of the contract of lease and addendum after all areas of concerns and agreements have been finalized between legal, accounting, prospective tenants, and property leasing group.
• Attends to requests and needs of the existing lessees and provides correspondences on their concerns and queries.
• Updates accounts and status of existing lessees in the leasing master list file.
• Prepares clearance for renewal of contracts from concerned departments.
• Renews and renegotiates (rental rates, modes of payment, amenities, etc.) expiring contracts of existing lessees.
• Accredits brokers and updates the brokers regarding new rates, and terms and conditions of the contract.
• Prepares request for payments.
• Prepares commission release for brokers.
• Prepares management reports.

Other tasks

• Collects advance rental payment and security deposit for new accounts if needed.
• Performs tasks that may be assigned from time to time.

Qualifications

• Bachelor’s Degree in Business, Marketing, or Real Estate.
• 1–2 years of experience in customer service, sales, or administrative work. Prior experience in property management is a plus.
• Strong communication and negotiation skills.
• Detail‑oriented with excellent organizational and multitasking abilities.
• Proficiency in MS Office applications and familiarity with leasing documentation.
• Ability to work collaboratively with cross‑functional teams.
• Willingness to work at Chino Roces, Makati.