Lead Document Controller - Global Projects

WSP Global Inc.; Manila; On-site; PHP 240,000 - 360,000; Full time

Job summary

WSP Global Inc. is seeking a detail-oriented Document Controller to manage project documents, ensure version control, and distribute materials to stakeholders.

You will maintain registers, ensure compliance with regulations, and support audits with accurate documentation. Ideal candidates have a diploma or bachelor’s in management or business administration, experience in document control, and strong organizational and communication skills.

Qualifications

• Diploma or bachelor’s degree in management, business administration, or a related field is preferred.
• Previous experience in document control or administration, preferably in the property industry.
• Proficiency in document management systems and software.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent communication and interpersonal skills.
• Pro-active, attention to detail and a high level of accuracy

Responsibilities

• Maintain and organise documents such as contracts, land plans, forms, policies, procedures, specifications, and reports.
• Ensure version control by managing document revisions and updates.
• Distribute documents to relevant stakeholders (e.g., project managers, contractors).
• Create and maintain document registers and logs.
• Ensure all documents comply with internal and external regulations (e.g., Client contracts, LINZ guidelines, ISO standards).
• Perform quality checks to ensure documents are accurate, properly formatted, and meet the companys standards.
• Implement procedures to ensure document control systems meet industry and company standards.
• Serve as the point of contact for document-related inquiries and issues.
• Liaise with various teams to ensure smooth document flow.
• Ensure documents are secure and confidential, restricting access to sensitive information.
• Backup and archive project documents regularly to prevent data loss.
• Provide administrative support by assisting in preparing documentation for meetings, reviews, and audits.
• Assist the Project Managers during audits and as needed.

Skills

Communication skills

Organizational skills

Interpersonal skills

Attention to detail

Proactive approach

Education

Diploma or bachelor’s degree in management or business administration

Tools

Document management software

Job description

WSP Global Inc. is seeking a detail-oriented Document Controller to manage project documents, ensure version control, and distribute materials to stakeholders.

You will maintain registers, ensure compliance with regulations, and support audits with accurate documentation. Ideal candidates have a diploma or bachelor’s in management or business administration, experience in document control, and strong organizational and communication skills.