Document Control Lead – Contracts & Compliance

WSP in Manila; Pasig; On-site; PHP 201,000 - 312,000; Full time

Job summary

WSP is seeking a detail-oriented Document Controller to maintain and organize project documents, ensure version control, and distribute materials to stakeholders. The role requires proficiency in document management systems, strong organization, and clear communication to support project delivery teams.

Responsibilities include quality checks, regulatory compliance, secure document handling, and supporting audits and meetings.

Qualifications

• Diploma or bachelor’s degree in management, business administration, or a related field is preferred.
• Proficiency in document management systems and software.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent communication and interpersonal skills.
• Pro-active, attention to detail and a high level of accuracy

Responsibilities

• Maintain and organise documents such as contracts, land plans, forms, policies, procedures, specifications, and reports.
• Ensure version control by managing document revisions and updates.
• Distribute documents to relevant stakeholders (e.g., project managers, contractors).
• Create and maintain document registers and logs.
• Ensure all documents comply with internal and external regulations (e.g., Client contracts, LINZ guidelines, ISO standards).
• Perform quality checks to ensure documents are accurate, properly formatted, and meet the company's standards.
• Implement procedures to ensure document control systems meet industry and company standards.
• Serve as the point of contact for document-related inquiries and issues.
• Liaise with various teams (e.g., project delivery teams, Work Group Managers, and Technical Principals) to ensure smooth document flow.
• Ensure documents are secure and confidential, restricting access to sensitive information.
• Backup and archive project documents regularly to prevent data loss.
• Provide administrative support by assisting in preparing documentation for meetings, reviews, and audits.
• Assist the Project Managers during audits and as needed.

Skills

Document control

Organizational skills

Communication

Attention to detail

Education

Bachelor’s degree in management/business administration

Tools

Document management systems

Job description

WSP is seeking a detail-oriented Document Controller to maintain and organize project documents, ensure version control, and distribute materials to stakeholders. The role requires proficiency in document management systems, strong organization, and clear communication to support project delivery teams.

Responsibilities include quality checks, regulatory compliance, secure document handling, and supporting audits and meetings.