Lead Document Controller — Engineering Projects

SM Development Corporation; Quezon City; On-site; PHP 279,000 - 446,000; Full time

Job summary

SM Development Corporation seeks a meticulous Document Controller to manage project documentation lifecycle. You will ensure the latest approved drawings, specs, reports, and records are issued, tracked, and accessible to stakeholders.

You will support cross-functional teams including Design, Operations, and Procurement with accurate documentation control. You will maintain document registers, control numbering and revisions, and prepare status reports.

Qualifications

• Bachelor’s degree required.
• 1–2 years in administrative/document management preferred.
• Proficient with MS Word, Excel, and PowerPoint.
• Experience in a Real Estate company is an advantage.
• Good written and verbal communication and interpersonal skills.
• Organized, hardworking, team oriented, and able to work with minimal supervision.

Responsibilities

• Receive, log, and distribute project documents (drawings, specs, RFIs, transmittals, contracts).
• Maintain up-to-date register of all project documents (hard and soft copies).
• Ensure documents are filed systematically and retrievable by project/discipline.
• Control document numbering, versioning, and revisions.
• Check submissions for required formats and standards.
• Ensure current and approved versions are in circulation on site.
• Distribute approved drawings to site engineers, subcontractors, and consultants.
• Communicate changes and revisions promptly to all parties.
• Prepare regular status reports on document submissions and approvals.
• Track outstanding submittals, RFIs, and approvals to avoid delays.
• Support project managers in compiling handover documentation and as-builts.
• Compile and organize project documents for turnover to client.

Skills

Communication skills

Interpersonal skills

Teamwork

Attention to detail

Education

Bachelor’s Degree

Tools

MS Word

Excel

PowerPoint

Job description

SM Development Corporation seeks a meticulous Document Controller to manage project documentation lifecycle. You will ensure the latest approved drawings, specs, reports, and records are issued, tracked, and accessible to stakeholders.

You will support cross-functional teams including Design, Operations, and Procurement with accurate documentation control. You will maintain document registers, control numbering and revisions, and prepare status reports.