Global Document Control Lead

WSP Global Inc.; Pasig; Sur place; PHP 260 000 - 420 000; Plein temps

Résumé du poste

WSP Global Inc. in the Philippines is seeking a detail-oriented document controller to maintain contracts, land plans, forms, policies and reports, ensuring version control and proper distribution to project teams.

This role requires accuracy, confidentiality, and adherence to ISO standards across multiple projects. You will implement document control processes, keep registers, ensure regulatory compliance, and support audits, meetings, and reviews across project delivery teams.

Qualifications

• Diploma or bachelor's degree in management, business administration, or a related field is preferred.
• Previous experience in document control or administration, preferably in the property industry.
• Proficiency in document management systems and software.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent communication and interpersonal skills.
• Pro-active, attention to detail and a high level of accuracy

Responsabilités

• Maintain and organise documents such as contracts, land plans, forms, policies, procedures, specifications, and reports.
• Ensure version control by managing document revisions and updates.
• Distribute documents to relevant stakeholders (e.g., project managers, contractors).
• Create and maintain document registers and logs.
• Ensure all documents comply with internal and external regulations (e.g., Client contracts, LINZ guidelines, ISO standards).
• Perform quality checks to ensure documents are accurate, properly formatted, and meet the company's standards.
• Implement procedures to ensure document control systems meet industry and company standards.
• Serve as the point of contact for document-related inquiries and issues.
• Liaise with various teams (e.g., project delivery teams, Work Group Managers, and Technical Principals) to ensure smooth document flow.
• Ensure documents are secure and confidential, restricting access to sensitive information.
• Backup and archive project documents regularly to prevent data loss.
• Provide administrative support by assisting in preparing documentation for meetings, reviews, and audits.
• Assist the Project Managers during audits and as needed.

Connaissances

Diploma/Bachelor's degree

Document control experience

Document management systems

Organizational skills

Communication skills

Attention to detail

Formation

Diploma or Bachelor's degree in management or related field

Outils

Document management software

Description du poste

WSP Global Inc. in the Philippines is seeking a detail-oriented document controller to maintain contracts, land plans, forms, policies and reports, ensuring version control and proper distribution to project teams.

This role requires accuracy, confidentiality, and adherence to ISO standards across multiple projects. You will implement document control processes, keep registers, ensure regulatory compliance, and support audits, meetings, and reviews across project delivery teams.