Senior Document Controller

WSP; Pasig; On-site; PHP 260,000 - 420,000; Full time

Job summary

WSP Global Inc. in the Philippines is seeking a detail-oriented document controller to maintain contracts, land plans, forms, policies and reports, ensuring version control and proper distribution to project teams.

This role requires accuracy, confidentiality, and adherence to ISO standards across multiple projects. You will implement document control processes, keep registers, ensure regulatory compliance, and support audits, meetings, and reviews across project delivery teams.

Qualifications

• Diploma or bachelor's degree in management, business administration, or a related field is preferred.
• Previous experience in document control or administration, preferably in the property industry.
• Proficiency in document management systems and software.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent communication and interpersonal skills.
• Pro-active, attention to detail and a high level of accuracy

Responsibilities

• Maintain and organise documents such as contracts, land plans, forms, policies, procedures, specifications, and reports.
• Ensure version control by managing document revisions and updates.
• Distribute documents to relevant stakeholders (e.g., project managers, contractors).
• Create and maintain document registers and logs.
• Ensure all documents comply with internal and external regulations (e.g., Client contracts, LINZ guidelines, ISO standards).
• Perform quality checks to ensure documents are accurate, properly formatted, and meet the company's standards.
• Implement procedures to ensure document control systems meet industry and company standards.
• Serve as the point of contact for document-related inquiries and issues.
• Liaise with various teams (e.g., project delivery teams, Work Group Managers, and Technical Principals) to ensure smooth document flow.
• Ensure documents are secure and confidential, restricting access to sensitive information.
• Backup and archive project documents regularly to prevent data loss.
• Provide administrative support by assisting in preparing documentation for meetings, reviews, and audits.
• Assist the Project Managers during audits and as needed.

Skills

Diploma/Bachelor's degree

Document control experience

Document management systems

Organizational skills

Communication skills

Attention to detail

Education

Diploma or Bachelor's degree in management or related field

Tools

Document management software

Job description

What if you could shape a career as unique as you?

At WSP, you can always find opportunities to grow and do what matters to you. Make the most of our global reach to discover new challenges and chances to work with diverse, talented individuals who will help you expand your horizons.

What you'll do:

• Maintain and organise documents such as contracts, land plans, forms, policies, procedures, specifications, and reports.
• Ensure version control by managing document revisions and updates.
• Distribute documents to relevant stakeholders (e.g., project managers, contractors).
• Create and maintain document registers and logs.
• Ensure all documents comply with internal and external regulations (e.g., Client contracts, LINZ guidelines, ISO standards).
• Perform quality checks to ensure documents are accurate, properly formatted, and meet the company's standards.
• Implement procedures to ensure document control systems meet industry and company standards.
• Serve as the point of contact for document-related inquiries and issues.
• Liaise with various teams (e.g., project delivery teams, Work Group Managers, and Technical Principals) to ensure smooth document flow.
• Ensure documents are secure and confidential, restricting access to sensitive information.
• Backup and archive project documents regularly to prevent data loss.
• Provide administrative support by assisting in preparing documentation for meetings, reviews, and audits.
• Assist the Project Managers during audits and as needed.

What we will love about you:

• Diploma or bachelor's degree in management, business administration, or a related field is preferred.
• Previous experience in document control or administration, preferably in the property industry.
• Proficiency in document management systems and software.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent communication and interpersonal skills.
• Pro-active, attention to detail and a high level of accuracy

Imagine a better future for you and a better future for us all.

Work on landmark projects around the world and embrace opportunities to make an even bigger impact in the communities you care about. What if you could do the best work of your life and create a legacy for yourself?

With us, you can.