Junior HR Systems Administrator

KMC Solutions; Taguig; On-site; PHP 502,000 - 837,000; Full time

Job summary

KMC Solutions in Manila is seeking a People Systems Administrator to support day-to-day administration, maintenance, and accuracy of employee data and HR systems. This role is ideal for someone with experience in HR systems/HRIS, data administration, reporting, data validation, and internal user support.

You will handle HRIS tasks, system upgrades, testing, and provide first-line support to managers and staff while ensuring data security and compliance across platforms.

Qualifications

• Experience in HRIS, data administration, reporting, data validation, and internal user support.

Responsibilities

• Maintain accurate employee records across HR systems and platforms.
• Process updates for new hires and leavers, and employment details.
• Manage user accounts, access changes, and deactivations.
• Maintain forms, workflows, approvals, and system tasks.
• Support testing, upgrades, housekeeping, and implementations.
• Escalate complex system or data issues when needed.
• Perform regular checks to ensure data accuracy and completeness.
• Handle confidential employee information securely.
• Prepare routine workforce and management reports.
• Extract and organize HR data for reporting requirements.
• Support KPI, workforce, and compliance reporting.
• Basic data analysis using Excel.
• Log and monitor HR system queries and cases.
• Provide first-line HRIS user support.

Skills

HRIS

Data accuracy

Reporting

Excel

Privacy compliance

Tools

Microsoft Excel

Job description

Role:PeopleSystemsAdministrator

WorkSet-Up:FullOnsiteinBGCTaguig

Schedule:2:00PM-11:00PMManilaTime(Midshift)

AbouttheRole

WearelookingforPeopleSystemsAdministratortosupporttheday-to dayadministration,maintenance,andaccuracyofemployeedataandHRsystems.

ThisroleisidealforsomeonewithexperienceinHRsystems/HRIS,dataadministration,reporting,datavalidation,andinternalusersupport.

KeyResponsibilities

HRSystemsAdministration

• MaintainaccurateemployeerecordsacrossHRsystemsandplatforms.
• Processemployeeupdatesincluding:
• Newhiresandleavers
• Employmentdetails
• Reportinglines
• Organizationalstructurechanges
• Manageuseraccountsetup,accesschanges,anddeactivationrequests.
• Maintainforms,workflows,approvalroutes,andsystemtasks.
• Supportsystemtesting,upgrades,housekeeping,andimplementationactivities.
• Escalatecomplexsystemanddataissueswhenneeded.

HRData&Quality

• Performregularcheckstoensureemployeedataisaccurateandcomplete.
• Identify,investigate,andcorrectdatadiscrepancies.
• Supportdatacleansing,audits,andcompliancechecks.
• Maintainaccurateworkforceandemploymentrecords.
• Handleconfidentialemployeeinformationsecurely.

Reporting&Excel

• Prepareroutineworkforceandmanagementreports.
• ExtractandorganizeHRdataforreportingrequirements.
• SupportKPI,workforce,compliance,andoperationalreporting.
• PerformbasicdataanalysisusingMicrosoftExcel.
• Maintainreportingtemplates,trackers,anddataoutputs.
• Ensurereportsareaccuratebeforesubmission.

Systems&UserSupport

• Providefirst-linesupportforHRsystems-relatedqueries.
• Assistmanagers,employees,andinternaluserswithsystemandprocessconcerns.
• ProvideguidanceonstandardHRsystemprocesses.
• Logandmonitorsystem-relatedqueriesorcases.
• Escalatetechnicalorcomplexissueswhenrequired.

Process&ContinuousImprovement

• Maintainprocessdocumentation,userguides,andSOPs.
• Supportupdatestosystemandworkflowdocumentation.
• Identifyopportunitiestoimproveprocessesandreducemanualwork.
• Helpimprovedataaccuracy,reporting,workflows,andsystemefficiency.

WhatWe'reLookingFor

• ExperienceinHR,HRIS,HRsystems,dataadministration,sharedservices,orasimilarenvironment.
• Experiencemaintainingemployeerecordsandconfidentialinformation.
• ExperienceusingHRIS,payroll,workflow,casemanagement,orbusinesssystems.
• Hands-onexperiencewithdataentry,datachecking,anddatavalidation.
• Experiencepreparingbasicreportsormanagementinformation.
• StrongMicrosoftExcelskills,including: Dataentry, Filters, Formatting, Basicformulas

• Strongattentiontodetailanddataaccuracy.
• Goodorganizationalandprioritizationskills.
• Strongproblem-solvingandinvestigationskills.
• Goodwrittenandverbalcommunicationskills.
• Abilitytoexplainsystemsandprocessesclearlytousers.
• Abilitytoworkindependentlyandescalateissuesappropriately.
• Proactive,reliable,andservice-oriented.
• Strongcommitmenttoconfidentialityanddatasecurity.