HR Systems Administrator (Onsite|Taguig)

KMC Solutions; Taguig; On-site; PHP 335,000 - 391,000; Full time

Job summary

KMC Solutions in Taguig is seeking a People Systems Administrator to support the day-to-day administration, maintenance, and accuracy of employee data and HR systems.

This role suits someone with HRIS experience, data administration, reporting, data validation, and internal user support, with a strong focus on confidentiality and data security.

Qualifications

• Experience in HR, HRIS, HR systems, data administration, shared services or similar environment.
• Experience maintaining employee records and confidential information.
• Experience using HRIS, payroll, workflow, case management or business systems.
• Hands-on experience with data entry, data checking and data validation.
• Experience preparing basic reports or management information.
• Strong Microsoft Excel skills including data entry, filters, formatting and basic formulas.

Responsibilities

• Maintain accurate employee records across HR systems and platforms.
• Process employee updates including hires and leavers, employment details and reporting lines.
• Manage user account setup, access changes and deactivation requests.
• Maintain forms, workflows, approval routes and system tasks.
• Support system testing, upgrades, housekeeping and implementation activities.
• Escalate complex system and data issues when needed.

Skills

HR systems

Data administration

Reporting

Data validation

Microsoft Excel

User support

Confidentiality

Tools

Microsoft Excel

Job description

About the Role

Role:PeopleSystemsAdministrator

WorkSet-Up:FullOnsiteinBGCTaguig

Schedule:2:00PM-11:00PMManilaTime(Midshift)

Salary:PHP30,000-35,000

AbouttheRole

WearelookingforPeopleSystemsAdministratortosupporttheday-to-dayadministration,maintenance,andaccuracyofemployeedataandHRsystems.

ThisroleisidealforsomeonewithexperienceinHRsystems/HRIS,dataadministration,reporting,datavalidation,andinternalusersupport.

KeyResponsibilities

HRSystemsAdministration

• MaintainaccurateemployeerecordsacrossHRsystemsandplatforms.

• Processemployeeupdatesincluding:

• Newhiresandleavers

• Employmentdetails

• Reportinglines

• Organizationalstructurechanges

• Manageuseraccountsetup,accesschanges,anddeactivationrequests.

• Maintainforms,workflows,approvalroutes,andsystemtasks.

• Supportsystemtesting,upgrades,housekeeping,andimplementationactivities.

• Escalatecomplexsystemanddataissueswhenneeded.

HRData&Quality

• Performregularcheckstoensureemployeedataisaccurateandcomplete.

• Identify,investigate,andcorrectdatadiscrepancies.

• Supportdatacleansing,audits,andcompliancechecks.

• Maintainaccurateworkforceandemploymentrecords.

• Handleconfidentialemployeeinformationsecurely.

Reporting&Excel

• Prepareroutineworkforceandmanagementreports.

• ExtractandorganizeHRdataforreportingrequirements.

• SupportKPI,workforce,compliance,andoperationalreporting.

• PerformbasicdataanalysisusingMicrosoftExcel.

• Maintainreportingtemplates,trackers,anddataoutputs.

• Ensurereportsareaccuratebeforesubmission.

Systems&UserSupport

• Providefirst-linesupportforHRsystems-relatedqueries.

• Assistmanagers,employees,andinternaluserswithsystemandprocessconcerns.

• ProvideguidanceonstandardHRsystemprocesses.

• Logandmonitorsystem-relatedqueriesorcases.

• Escalatetechnicalorcomplexissueswhenrequired.

Process&ContinuousImprovement

• Maintainprocessdocumentation,userguides,andSOPs.

• Supportupdatestosystemandworkflowdocumentation.

• Identifyopportunitiestoimproveprocessesandreducemanualwork.

• Helpimprovedataaccuracy,reporting,workflows,andsystemefficiency.

WhatWe'reLookingFor

• ExperienceinHR,HRIS,HRsystems,dataadministration,sharedservices,orasimilarenvironment.

• Experiencemaintainingemployeerecordsandconfidentialinformation.

• ExperienceusingHRIS,payroll,workflow,casemanagement,orbusinesssystems.

• Hands-onexperiencewithdataentry,datachecking,anddatavalidation.

• Experiencepreparingbasicreportsormanagementinformation.

• StrongMicrosoftExcelskills,including:

• Dataentry

• Filters

• Formatting

• Basicformulas

• Strongattentiontodetailanddataaccuracy.

• Goodorganizationalandprioritizationskills.

• Strongproblem-solvingandinvestigationskills.

• Goodwrittenandverbalcommunicationskills.

• Abilitytoexplainsystemsandprocessesclearlytousers.

• Abilitytoworkindependentlyandescalateissuesappropriately.

• Proactive,reliable,andservice-oriented.

• Strongcommitmenttoconfidentialityanddatasecurity.