HR Data System Senior Specialist (Workday)

SmartRecruiters, Inc.; Makati; On-site; PHP 600,000 - 900,000; Full time

Job summary

SGS is seeking an HR Data System Senior Specialist (Workday) for a full-time role in data management and reporting. You will ensure accurate HR data across HRIS platforms, validate against records, and support system upgrades and testing with HR, Payroll, IT and business managers.

The role requires 2–3 years in HRIS, strong data accuracy, and the ability to generate reports and dashboards for regional and global governance.

Qualifications

• Bachelor’s degree in HR/Business Administration or related field.
• At least 2–3 years experience in HRIS, HR operations, data management or systems support.

Responsibilities

• Manage employee data in HRIS systems (eg Mysgs, Adrenalin, HRMS) including creation, updates and deletions.
• Validate data against employee records or documents and perform mass uploads when required.
• Review integration reports between HRIS systems; resolve or correct failed transactions promptly.
• Serve as HR Analyst to approve data changes (reporting line, cost center, attendance, type) excluding promotions.
• Monitor resignees and initiate clearance and exit processes; liaise with HRIS providers on issues.
• Generate standard and ad-hoc reports and dashboards for workforce, headcount, turnover and compliance.

Skills

System guidelines

HR legal knowledge

Communication skills

Confidentiality

Task prioritization

Attention to detail

Regulatory compliance

Urgency & judgement

Initiative & resourcefulness

MS Office

Education

Bachelor's degree in HR/Business

Tools

HRIS systems

Job description

HR Data System Senior Specialist (Workday)

• Full-time

SGS is the world's leading inspection, verification, testing and certification company. SGS is recognized as the global benchmark for quality and integrity.

Data Management and Reporting

Manages employee data accurately, including but not limited to creation, update and deletion in the HRIS
systems (eg Mysgs, Adrenalin , HRMS)
Ensures that employee data is validated against employee records or documents
Perform data entry, updates and corrections and mass upload in accordance with established processes
Conduct review of integration reports between mysgs and adrenalin. Resolve / correct any failed transactioins
encountered within the reasonable time frame
Serve as HR Analyst in mysgs to review and approve data changes e.g. reporting line, cost center, attendance,
type except promotions and organizational changes
Keep track of the resignees and ensure timely recording in the monitoring and in Adrenalin to initiate the
clearance process
Liaises with the providers of HRIS systems of issues encountered in coordination with the HRIS Data Systems Expert and report any critical issues to the Compensation, Benefits and Compliance Manager
Monitor pending issues raised with the provider and ensure its closure
Generate standard and adhoc reports and dashboard
Support workforce, headcount , turn-over and compliance reporting e.g. CS reports and other regional and
global reports
Provides day-to-day HRIS support to endusers and works closely with HR team, Payroll , IT and other
stakeholders and business managers to support system functionality
Support system upgrades , enhancement and testing activities

Documents HRIS processes in coordination with HRIS Data System Expert
Ensures that all pertinent documents, reports required in data management are complied and submitted and
kept in the established repository system ( new hires and resignees , contracts and others)

Others

• Manages RT system related to HRIS, timekeeping concerns
• Acknowledges and assigns ticket to team members
• Monitor status of tickets following the team's KPI turn-around time and perform follow up
• Provide monthly status report of tickets
• Assists in the roll out and implementation of HR program / system related to Compensation and Benefits
• Conducts Shine orientation to new hires
• Conducts refresher orientation on HRIS and timekeeping system
• Ensures compliance with data privacy guidelines and identify any issues that may arise
• Identifies and participates in the continuous improvement initiatives
• Keeps abreast with the latest rulings on data management required by DOLE, BIR and other government agencies
• Performs other duties as assigned

Quality, Safety and Health

Complies with the Quality, Health and Safety, Environment and Energy (QHSEE) policies and supporting
objectives including, but not limited to:

• Operating to the highest standards of ethics, in accordance with the SGS Code of Integrity.
• Demonstrates strong commitment to SGS QHSEE policies, procedures and work instructions by
  actively participating in meetings, projects and events, completes required training, intervenes in unsafe
  situations, refuses unsafe work, and complies fully with all applicable laws and regulations related to
  HSEE
• Responds appropriately and immediately to emergency situations and assists other staff members in
  maintaining readiness to respond to emergencies within the workplace
• Disposes or directs the disposal of waste generated as a part of daily work performed in a safe manner
  and in compliance with the disposal regulations and requirements, and in accordance with SGS
  Environmental Management System requirements
• Reports all incidents, including near misses and hazards, that may affect the achievement of QHSEE
  objectives in accordance with SGS Incident Reporting and Management requirements
• Efficiently uses all equipment, including safety equipment, and company owned property in the manner
  intended and reports any damaged / lost equipment to immediate superior
• Maintains a safe and tidy worksite according to the organization's 5S program and guidelines
• Maintains awareness of the safety and health related hazards and environmental aspects and proposes
  action plans to control the risks to immediate superior or QHSEE Coordinator
• Actively participates in incident investigations and risk assessments as deemed necessary by SGS
  management
• Fulfills the requirements needed in the success of the QHSEE Management System
• Recognizes the potential consequences of not following the established policies, procedures, and
  guidelines, including not fulfilling the organization's compliance obligations

Profile

• Bachelor’s degree in Human Resources Business Administration and related field
• At least 2-3 years experience in HRIS, HR operations, data management or systems support

Required Skills

• Knowledge in implementation of system guidelines
• Familiarity with the legal aspects of Human Resource Management
• Above average oral and written communication skills
• Uphold high level of confidentiality
• Ability to prioritize tasks to efficiently and effectively perform assigned duties
• Detail-oriented and have the ability to multi-task
• Demonstrated strength in regulatory compliance
• Has strong sense of urgency and sound judgement
• Has initiative and resourcefulness in meeting objectivesAbility to effectively interact with all levels of the organization
• Above average knowledge and skills in MS Office particularly in Word, Excel and Outlook Express